Event Production Coordinator

New York Road Runners•New York, NY

5d•$55,000

About The Position

This position will report to the Director of Event Production, with the core responsibility of assisting to produce NYRR events properties, including the TCS New York City Marathon.

Requirements

1+ years of event project management experience, preferably in the sports and/or entertainment industries.
College degrees preferred not required.
Exposure to event site planning and management experience including event site planning, power, lighting, connectivity and A/V. Previous experience in the NYC event planning landscape is preferred.
Assist on with working budgets and work within established budgetary guidelines for each event.
Willingness to travel, work various weekends and extended hours outside in all elements as needed.
Must have the ability to work effectively in a collaborative team environment; ability to manage part-time staff.
Focused attention to detail. Ability to effectively manage multiple projects simultaneously and thrive in a fast-paced environment. Works well under pressure and tight deadlines and on multiple projects simultaneously.
Comfortable presenting to organizational senior management and external City Agencies.
Proficient in Microsoft Office Suite (Word, Excel, Power Point, Outlook).
Strong attention to detail.
Excellent written and verbal communication skills.
Strong commitment to diversity, equity, and inclusion
Ability to lift heavy equipment greater than 25lbs.

Nice To Haves

CPR/AED and First Aid Certification preferred.
Proficient in Spanish a plus.

Responsibilities

Supporting Leads, Directors, and others on all aspects of the project life cycle for NYRR events: expense tracking and invoice reconciliation, site planning, permits/approvals, timelines, preparation of logistics, power and sound, staffing, vendor and contract management, runner engagement activities and event execution. Post-event reconciliation and preparation of reports and recaps.
Support roles for the Five Borough Series events and a support role and year-round planning for the TCS New York City Marathon (Area to be determined)
Focus on non-sponsored NYC Parks events.
Oversee key event components that affect all NYRR events. For example: Vendor Management; Permit Program; Standardization; etc.
Develop and create site layouts using Google Maps, Illustrator, Auto Cad, or similar mapping software.
Oversee ordering of materials from outside vendors; acting as point-of-contact ensuring delivery and placement; processing related vendor payments.
Collaborate with the Runner Services (Customer Service), Warehousing, Production, Race Scoring, Staffing / Volunteer, Hospitality, Broadcast and Medical teams to ensure all plans integrate seamlessly into the overall event operation.
Develop and maintain event standards (production levels, runner services and amenities, medical, safety, security, communications, technology solutions and contingency plans), standard operating procedures, planning management tools and event analytics for all NYRR races with the goal of optimizing operational efficiencies
Develop relationships with external City Agencies (NYC Parks Dept, Central Park Conservancy, Prospect Park Alliance, NYPD, FDNY,) and local communities to ensure successful operation of NYRR events.
On-Going collaboration and relationships development with internal departments (Strategic Partnerships, Marketing, Strategy & Planning, IT and Finance) to ensure the entire organization is together on partner deliverables, brand messaging and runner communications, overall organizational strategy and budgets for NYRR event properties
Other duties and department projects as assigned.