Event Planning Manager

American Heart Association•Austin, TX

13d•Hybrid

About The Position

Since our founding in 1924, we've cut cardiovascular disease deaths in half, but there is still so much more to do. To overcome today’s biggest health challenges and accelerate this progress, we need passionate individuals like you. Join our movement, be part of the progress, and help ensure a healthier future for all. You matter, and so does the impact you can make with us. We’re hiring an Event Planning Manager in Austin, TX. This position will lead event planning and implementation for our Austin fundraising events. This position is responsible for preparing all event logistics and execution, while coordinating with other stakeholders on pre-event, event, and post-event activities for the Austin team. Along with handling all vendor relations. The Association offers many resources to help you maintain work-life harmonization through your changing needs and life situations. To help you be successful, you will have access to Heart U, our award-winning corporate university, as well as additional training and support, locally. #TheAHALife is more than a company culture; it is our way of life. It embodies our commitment to work-life harmonization and is guided by our core values where our employees can thrive both personally and professionally. Discover why you will Be Seen. Be Heard. Be Valued at the American Heart Association by following us on LinkedIn , Instagram , Facebook , X , and at heart.jobs .

Requirements

High School Diploma or equivalent.
2 years of experience in event logistics or planning with vendor relations and volunteer management experience.
Knowledge of the principles and practices of complex meeting management.
Excellent verbal and written business communications skills.
Proficient in crafting marketing/event collateral, preferred (Canva preferred).
Ability to travel locally approximately 75% of the time; requires access to reliable transportation at all times on an immediate basis
Ability to lift and/or move large objects (such as boxes) with the expectation that heavier items would be broken down into smaller components or requesting additional assistance may be required before lifting and/or moving
Must have at least basic knowledge and skill/proficiency with Microsoft Office

Responsibilities

Timeline Management: responsible for overall communication on timing and schedules for collateral and other event deadlines, e.g., invitations, brochures, and programs. This will require the ability to negotiate with outside vendors on pricing, paper, print quality, quantities and adhering to the approved budget. Attention to detail.
Vendor Management: research of and negotiation with vendors to secure the most appropriate and cost-effective service. This includes acquiring several bids and reviews.
Budget Management: track direct expenses for the fiscal year and event year across all events, keeping them organized per campaign for the director and VP review. This includes submitting invoices in a timely manner upon approval.
Volunteer Management: determine the amount of volunteer support for each event and create job descriptions, secure volunteers, and provide on-site volunteer management.
Contractor Management: work closely with any independent contractors on all event logistics.
Day-of-Event: On-site contact, lead all aspects of all management and/or event execution, including decorations, set up, and tear down.
Periodic travel throughout the local designated territory.

Benefits

Compensation – Our goal is to ensure you have a competitive base salary. That’s why we regularly review the market value of jobs and make adjustments, as needed.
Performance and Recognition – You are rewarded for achieving success by merit increases and incentive programs.
Benefits – We offer a wide array of benefits including medical, dental, vision, disability, and life insurance, along with a robust retirement program that includes an employer match and automatic contribution. As a mark of our commitment to employee well-being, we also offer an employee assistance program, employee wellness program and telemedicine, and medical consultation.
Professional Development – You can join one of our many Employee Resource Groups (ERG) or be a mentor/mentee in our professional mentoring program. HeartU is the Association’s national online university, with more than 100,000 resources designed to meet your needs and busy schedule.
Work-Life Harmonization – The Association offers Paid Time Off (PTO) at a minimum of 16 days per year for new employees. The number of days will increase based on seniority level. You will also have a total of 12 paid holidays off each year, which includes several days off at the end of the year.
Tuition Assistance - We support the career development of all employees. This program provides financial assistance to employees who wish to further their education and career in relation to their current duties and responsibilities, or for potential future positions in the organization.

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