Event Planning Coordinator

Hyatt Hotels Corp.•Cambridge, MD

46d•$20

About The Position

The Event Planning Coordinator supports the execution of meetings, conferences, weddings, and other special events held at the hotel. This role bridges client expectations with operational excellence, ensuring all details, from initial booking to final billing, run seamlessly and deliver exceptional guest experiences.

Requirements

1-3 years of experience in event coordination, preferably in a hotel or hospitality environment.
Strong organizational and multitasking skills with excellent attention to detail.
Exceptional communication and interpersonal skills.
Proficient in Microsoft Office Suite and event management software (e.g., Delphi, Opera).
Flexible to work evenings, weekends, and holidays based on event schedules.

Nice To Haves

Bachelor's degree in hospitality management, Event Planning, or related field (preferred).

Responsibilities

Work closely with clients to gather event requirements, preferences, and budget details.
Prepare event orders, banquet event sheets (BEOs), and room setups in coordination with internal departments.
Serve as a point of contact before, during, and after events to ensure smooth execution.
Coordinate with the kitchen, banquet, front office, and housekeeping teams to fulfill event requirements.
Conduct site inspections and assist in client walkthroughs.
Maintain event files, contracts, and correspondence with clients.
Support the sales team in preparing proposals and event quotations.
Manage event calendars, track deposits, and assist with billing and payments.
Compile post-event reports and gather guest feedback for continuous improvement.
Anticipate client needs and ensure prompt, courteous responses.
Resolve on-site event issues efficiently and professionally.
Promote the hotel's facilities and services to encourage repeat and referral business.

Benefits

Competitive Salary: $20.00/hour
Health Benefits: Medical, dental, and vision insurance starting after just 30 days
Free and discounted room nights
Friends & family rates at Hyatt properties
Discounts on food and beverage
Exclusive savings on tech, wellness apps, and more (e.g., Apple, AT&T, Headspace)
Paid time off, including new child leave
401(k) matching (up to 4%) and employee stock purchase plan
Tuition reimbursement and robust training programs
Meal credit for employees