Event Planning Assistant (Contract)
About The Position
Exowatt is revolutionizing the energy landscape for the AI era with our groundbreaking P3 system that captures solar energy, stores it as heat, and generates electricity on demand. Founded in 2023 and backed by leading investors including Andreessen Horowitz, Sam Altman, and Felicis, we're committed to providing clean, modular, and scalable power that meets the rapidly growing demands of AI infrastructure. Our mission is to make sustainable renewable energy always available and almost free, enabling technological advancement while protecting our planet. We are seeking a contract Event Planning Assistant to partner with our Operations Coordinator and team to successfully plan and execute on our company events. This position will start out at 20 hours per week, and additional hours will be added as needed. This role is based in Miami, and only candidates currently living in Miami will be considered.
Requirements
- 1-2 years of experience in event planning, coordination, or administrative support roles
- Proficiency with project management tools, particularly Monday.com or similar platforms
- Strong organizational skills with the ability to manage multiple tasks, timelines, and vendor relationships simultaneously
- Excellent attention to detail for tracking inventory, shipments, and event logistics
- Flexible availability to support day-of events, including occasional evenings or weekends as needed
- Must be based in Miami, FL with reliable transportation to event venues and vendor locations
Responsibilities
- Help source quotes, compare options, and track confirmations
- Update the Monday board to track timelines
- Track equipment, supplies, signage, swag, and printed materials
- Assist with room layouts, seating charts, and floor plans
- Support shipping, deliveries, and inventory management
- Assist with event setup and breakdown
- Troubleshoot logistical issues in real time
- Assist with post-event wrap-up and breakdown logistics
- Send out shipments and tracking inventory
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
No Education Listed
Number of Employees
51-100 employees
