Event Planner - Onsite Concierge
About The Position
The next part of your journey is right around the corner — with The Standard. A genuine desire to make a difference in the lives of others is the foundation for everything we do. With a customer-first mindset and an intentional focus on building strong teams, we’ve been able to uphold our legacy of financial stability while investing in new, innovative technologies that support the needs of our customers. Our high-performance culture focused on operational excellence thrives thanks to remarkable people united by compassion and a customer-first commitment. Are you ready to make a difference? Job Summary This role supports the Director of Events with planning, logistics, and project management while independently managing assigned events, including vendor coordination, event design and production, technology, and stakeholder consultations. A primary focus is overseeing operations of the Portland Hub, ensuring it serves as a space for employees to connect, engage, and learn. Responsibilities include booking and managing onsite spaces and handling full event planning for larger gatherings, which involves hotel blocks, catering, transportation, and activities. The planner will also be onsite during events. Additional events outside Portland will be managed as assigned.
Requirements
- High School Diploma Required.
- 2-3 years’ experience in corporate events and/or meeting planning.
- Proven ability to manage complex logistics with exceptional organizational and event planning skills.
- Experience in contract negotiation and vendor management.
- Employees in this role must reside within a reasonable commuting distance of the Portland Hub and be able to travel there as needed to perform job responsibilities.
Nice To Haves
- Bachelor’s degree in business, hospitality, marketing or related field preferred.
- Background in catering or banquet operations preferred.
- Occasional travel only (such as for planning purposes, team building, or conferences) may be required.
- Professional licensure or certifications such as CMP preferred.
Responsibilities
- Manage all phases of assigned events, including planning, budgeting, communication, on-site execution, and post-event analysis.
- Coordinate event logistics such as site selection, vendor management, travel, lodging, meals, entertainment, agendas, and meeting spaces.
- Oversee onsite setups, building arrangements, and AV technology vendor coordination.
- Collaborate with enterprise-wide stakeholders to plan and execute events across departments.
- Maintain contracts and updated lists of local suppliers and vendors.
- Manage event technology platforms, including online registration systems, mobile apps, and related communications.
- Administer event budgets, track expenses, approve invoices, and ensure cost efficiency.
- Support additional projects and programs for the Director of Events and company leadership.
Benefits
- A rich benefits package including medical, dental, vision and a 401(k) plan with matching company contributions
- An annual incentive bonus plan
- Generous paid time off including 11 holidays, 2 wellness days, and 8 volunteer hours annually — PTO increases with tenure
- A supportive, responsive management approach and opportunities for career growth and advancement
- Paid parental leave and adoption/surrogacy assistance
- An employee giving program that double matches your donations to eligible nonprofits and schools
- In addition to the competitive salary range below, our employee-focused benefits support work-life balance.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
Number of Employees
1,001-5,000 employees
