Event Planner II

Iowa State University • Ames, IA

1d

About The Position

The Reiman Gardens Guest Services and Events team is excited to accept applications for an Event Planner II. This position, with a working title of Public Events Coordinator, is responsible for coordinating and executing Reiman Gardens’ events for members and public guests. This position will be responsible for creating, planning and executing events, including developing and adhering to event budgets. This role also works with a grants team to procure sponsorships for Public Events and collaborates with the Manager of Volunteer Engagement and Marketing Specialist to coordinate volunteer and promotional needs. This position will conduct appropriate follow up after an event, including reporting, budget management, and surveys. The successful candidate will have the ability to work independently and in a team environment; manage multiple ongoing tasks and projects; be self-motivated, detail-oriented and able to meet deadlines; and possess strong written and oral communication skills. Duties of this position require some evening, weekend, and holiday hours.

Requirements

• Bachelor’s degree and 2 years of related experience

Nice To Haves

• Event Management or Hospitality degree
• Demonstrated experience coordinating public facing events
• Familiarity with event registration, ticketing, or POS systems
• Experience working with cross-functional teams and external partners and vendors

Responsibilities

• Plans, coordinates, publicizes, and implements events, conferences, conventions, meetings, etc.
• Facilitates event production.
• Coordinates logistics such as electrical, custodial, staging, lighting, sound, concessions, catering, security, transportation, and safety.
• Coordinates event staffing, which may include hiring and supervising event staff.
• Consults with clients on event planning.
• Coordinates contracts and letters of agreement for services and events.
• Markets services and venues to generate revenue.
• Creates strategies to increase utilization, events, and services.
• May assign work to other support staff.

Benefits

• Iowa State Employees enjoy comprehensive health and work-life benefits, including medical and dental
• Retirement benefits including defined benefit and defined contribution plans
• Generous vacation, holiday and sick time and leave plans
• Onsite childcare (Ames, Iowa)
• Life insurance and long-term disability
• Flexible Spending Accounts
• Various voluntary benefits and discounts
• Employee Assistance Program
• Wellbeing program

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 11-50 employees