Event Coordinator (Event Conference Planner II)

San Diego State University • San Diego, CA

3d • Hybrid

About The Position

The Event Coordinator plays a key role in bringing the College of Arts and Letters’ vision to life through impactful, well-executed events. As part of the Dean’s Office team, this position collaborates closely with college leadership, communications, development, and resource management to plan and deliver a wide range of events that support strategic priorities, community engagement, and advancement efforts. With a balanced focus on donor/alumni events and broader college programming, the role manages all aspects of event planning—from concept through execution and follow-up. This is an exciting opportunity for a detail-oriented, creative professional who thrives in a collaborative environment and enjoys producing meaningful, high-visibility events.

Requirements

• Bachelor's degree in a related field and two years of relevant experience. Additional experience which demonstrates acquired and successfully applied knowledge and abilities shown above may be substituted for the required education on a year-for-year basis. An advanced degree in a related field may be substituted for the required experience on a year-for-year basis.
• Experience coordinating logistics for events, meetings, or programs, including venue coordination, catering, audiovisual support, and scheduling.
• Ability to manage multiple tasks, timelines, and deadlines while preparing detailed event documentation such as run-of-show materials, checklists, and schedules.
• Working knowledge of financial and administrative processes, including tracking and reconciling event expenses and applying procurement, contract, and compliance policies.
• Strong customer service and interpersonal skills, with the ability to work effectively with diverse stakeholders.
• Proficiency in standard office software and the ability to quickly learn event management and campus systems.

Nice To Haves

• Experience planning and coordinating events in academic, advancement, or development environments, including large-scale events with 50+ attendees is preferred.
• Experience supporting donor cultivation, stewardship, and alumni engagement events, with an understanding of audience-focused event execution is preferred.
• Demonstrated ability to lead and coordinate the work of student assistants, staff, and/or volunteers during event planning and execution is preferred.
• Experience developing standardized event planning tools, templates, and process documentation to improve efficiency and consistency is preferred.
• Knowledge of SDSU and CSU systems and policies is preferred.
• Ability to collaborate with marketing and communications teams on event promotion, with familiarity with ADA accessibility considerations and experience working in public-facing or unionized environments is preferred.

Responsibilities

• Plan, coordinate, and execute college-sponsored events, including donor and alumni engagement activities, lectures, conferences, and recognition events.
• Manage event logistics, timelines, budgets, and financial processes in compliance with university policies.
• Collaborate with internal and external stakeholders, including faculty, staff, vendors, and community partners.
• Support event promotion in coordination with communications staff and ensure strong audience engagement.
• Lead on-site event execution and post-event follow-up, including documentation and evaluation.

Benefits

• Generous Time Off : 15 paid holidays, vacation, and sick leave.
• Retirement : CalPERS pension plan with retiree healthcare, and reciprocal agreements with other California public retirement systems, including the UC.
• Health Coverage : Medical, dental, and vision options at low or no cost.
• Education Support : CSU tuition fee waiver for employees and eligible dependents.
• Optional Offerings : FlexCash, life and disability insurance, legal and pet plans.
• Campus & Community : Access to the library, campus events, employee groups, and volunteer and social activities.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 501-1,000 employees