Event Planner I - Hosted Events

HighLevel•Dallas, TX

11d•Hybrid

About The Position

You are a highly detail-oriented and proactive individual, ready to become an integral part of our dynamic events team as an Event Planner. In this pivotal role, you will meticulously plan and execute events from start to finish, ensuring every detail aligns with our strategic goals. You will lead the coordination of all event logistics, including vendor and venue management, catering, audio-visual needs, and transportation while collaborating with stakeholders to develop detailed event plans and ensure seamless execution. Your contributions will be key in creating memorable experiences for our attendees and achieving our event goals.

Requirements

Must be available to work and attend in-person or virtual meetings during regular business hours (Monday through Friday, 9:00 am - 5:00 pm CST) Work availability, hours, and days will change when attending events.
Bachelor's degree in Event Management, Marketing, or related field preferred.
At least 2-5 years of experience as an event planner, Marketing, event planning, customer relations or related field.
Experience with virtual and hybrid event platforms.
Proficiency in event management software and Microsoft Office Suite.
Strong organizational and project management skills, with the ability to manage multiple projects simultaneously.
Strong organizational and multitasking skills, with the ability to manage multiple events simultaneously.
Proven ability to work independently when needed.
Demonstrated approach to problem-solving and conflict management.
Must be proactive, accountable, eager to learn, and ready for challenges.
Excellent verbal and written communication skills.
Ability to lift and move event supplies and equipment as needed.

Responsibilities

Lead events both on-site and remotely, overseeing seamless execution from planning to completion, encompassing conferences, seminars, workshops, corporate events, with a focus on HighLevel Hangouts (local meetups).
Travel onsite to various venues (approximately 50â60% travel for corporate events) including occasional weekend availability as needed.
Collaborate with stakeholders to understand event objectives, target audience, and desired outcomes.
Develop detailed event plans, including timelines, budgets, and task lists.
Ensure timely preparation and shipping of all event materials while coordinating logistical details such as catering, audio-visual requirements, and transportation.
Identify, negotiate with, and manage relationships with vendors, venues, and service providers.
Delegate tasks and responsibilities to team members as needed, maintaining clear communication and providing real-time problem-solving.
Collaborate effectively in setting up and dismantling event materials to ensure seamless execution, involving tasks such as lifting up to 50 lbs and prolonged periods of standing.
Work closely with internal teams, including marketing, communications, and operations, to ensure seamless event execution.
Maintain flexibility to work in the Dallas office a few days a week, with the schedule varying based on the events calendar.
Bring a collaborative mindset and a proactive, can-do attitude to every interaction. This role requires representing HighLevel with professionalism and enthusiasm at in-person events.