Event Planner Assistant
About The Position
Do you have a passion for creating events and making long-lasting memories for your clients? Sight & Sound Productions is seeking an Assistant Project Manager! What you will be doing: Assisting Project Managers with organizing audio-visual production for high profile corporate events from design to event day, including meetings with clients to determine needs, budget, designing, and building quotes, coordinating vendors and venues, oversee loading of trucks, on-site management set-up, and execution. Create floor plans, design stage sets, and coordinate with venue for internal and external planning. Assist with pre/post-conference meetings with clients and pertinent departments to confirm relevant information. Guide pre-planning and client deadlines for seamless execution of event details. Work closely with technical, warehouse, marketing, sales and project management teams. In collaboration with the Production Manager, ensure there is adequate staff scheduled for production events. Participate in design reviews with internal staff, clients, and consultants. Oversee and assist with load-on and load-out for events. Be the liaison onsite for your client and technician team to maintain the highest level of customer service. Attend weekly meetings providing status reports on upcoming and previous events as required. Preparation and management of job costing to ensure cost-effectiveness.
Requirements
- At least 1 - 2 years of event experience.
- Creative and passionate about events.
- Knowledge of audio-visual production, specific knowledge of equipment, and overall knowledge of event industry.
- Proficient in creating budgets and understanding of profit and loss statement.
- Advanced verbal, and written communication skills.
- Previous management experience and innate leadership abilities.
- Detail-oriented, organized, and able to multi-task.
- Able to work in a high energy, high-pressure environment.
- Excellent interpersonal and communication skills, a team player.
- Able to work weekends and evenings.
- Flex Software Program, or the ability to quickly learn new computer programs.
- Proficiency in general office equipment.
Nice To Haves
- Hospitality degree or experience is desirable
Responsibilities
- Assisting Project Managers with organizing audio-visual production for high profile corporate events from design to event day, including meetings with clients to determine needs, budget, designing, and building quotes, coordinating vendors and venues, oversee loading of trucks, on-site management set-up, and execution.
- Create floor plans, design stage sets, and coordinate with venue for internal and external planning.
- Assist with pre/post-conference meetings with clients and pertinent departments to confirm relevant information.
- Guide pre-planning and client deadlines for seamless execution of event details.
- Work closely with technical, warehouse, marketing, sales and project management teams.
- In collaboration with the Production Manager, ensure there is adequate staff scheduled for production events.
- Participate in design reviews with internal staff, clients, and consultants.
- Oversee and assist with load-on and load-out for events.
- Be the liaison onsite for your client and technician team to maintain the highest level of customer service.
- Attend weekly meetings providing status reports on upcoming and previous events as required.
- Preparation and management of job costing to ensure cost-effectiveness.
Benefits
- Paid time off
- Medical, Dental and Vision Insurance, 401K
- Starting at $40,000 + Bonus Plan
- Team focused culture
- Opportunity to develop your talent and grow within our company
- Complementary tickets to events including the Jacksonville Icemen Hockey Games, Jumbo Shrimp Baseball Games, and Special events.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
Number of Employees
101-250 employees
