Events Management EVENT PLANNER 1

Focus on the Family•Colorado Springs, CO

3d•$17 - $20•Onsite

About The Position

Headquartered in Colorado Springs, Colorado, Focus on the Family has nearly 700 employees who work to achieve the mission of enriching the lives of families, engaging the culture, advocating for life and spreading the Gospel of Jesus Christ. The work is meaningful, the culture is rewarding, and the purpose is eternal. The Event Planner 1 position exists to provide basic planning, execution, and follow-up for onsite events. Additionally, this position will support the Working Supervisor on events. Requires general direction and may work independently; refers unusual or complex problems to planners or supervisor.

Requirements

Exemplifies Ephesians 5:1-2, “Therefore be imitators of God as dear children and walk in love, as Christ also has loved us and given Himself for us...”
Pursues the Great Commission given by Jesus Christ in Matthew 28:19-20, “Go therefore and make disciples of all the nations, baptizing them in the name of the Father and of the Son and of the Holy Spirit, teaching them to observe all things that I have commanded you; and lo, I am with you always, even to the end of the age.”
Is a consistent witness for Jesus Christ; maintains a courteous, Christ-like attitude in dealing with people within and outside of Focus; adheres to the Standard of Moral Conduct and Statement of Faith; upholds Focus on the Family's ministry in prayer
Prays personally for Focus on the Family’s staff and constituents and may occasionally lead in a public prayer
Engages in Christian ministry
Demonstrates behaviors aligned with FOF core values
Humble, good work ethic, upbeat can-do attitude, approachable
Proactive, takes initiative, team player, customer service oriented, considerate of others, teachable nature, adaptable
Well-developed social skills
Emotionally resilient and capable of handling pressure and rejection without inappropriate disappointment of personal reproach
Creates favorable impression in terms of appropriate attire, appearance, behavior, and attitude
Convincing, persuasive, and credible, able to impress favorably and win long-term confidence and trust
Strong organizational skills
Proficient in the use of computer hardware and software
Proficient in MS Office (MS Word, MS Excel, MS PowerPoint)
Ability to communicate effectively and tactfully at all levels, including constituents, internal clients, high profile guests, and coworkers
Ability to handle multiple projects and to meet strict deadlines
Strong attention to detail and accuracy
Ability to solve problems in a crisis
Ability to handle confidential information with the utmost discretion
Ability to handle stress of constantly changing priorities and demands
In cooperation with meeting owner’s leadership, is responsible for all assigned event budgets

Nice To Haves

Associate’s degree preferred
6-12 months of experience in planning and implementing events or other functions preferred
Experience in the hospitality industry helpful

Responsibilities

Acts as a logistical lead in planning, execution, communication, and documentation of all assigned events ranging from micro to medium scale
Assists the Working Supervisor and Planners to execute logistical plans that support goals and objectives for large and extra-large events
Ensures all clients and event owners experience the highest level of care and communication throughout the planning and execution process
Provides and maintains consistent, regular, comprehensive communication and documentation, including participation in relevant events, keeping calendars, event information, attendee lists and other event related information to clients and the Working Supervisor
Works effectively with various departments to ensure strong collaboration, partnerships, and successful events assuring prompt follow through on assigned tasks and responding quickly to requests for information
Coordinates meetings for all assigned events and presents ongoing event progress and reports to client and Working Supervisor
Develops and executes timelines in support of established deadlines for assigned events
Manages expenditures and income throughout the event planning process and creates a final accounting at the conclusion of each event
Participates in status meetings of progress toward project/event completion
Manages post-event communication, debriefs, and documentation archival for all assigned events
Executes organizational plans for inventory and event spaces
Assures data accuracy on event database for all assigned events
Supports Working Supervisor on monthly and annual reporting on general event data
Builds and maintains registration pages for all assigned events as needed, including all post-event documentation
Gathers and prepares all assigned event materials; set up room or spaces according to event plan
Performs general office duties (e.g., filing, typing, data entry, etc.)
May assist with volunteer coordination for large and extra-large events
Performs other duties as assigned