Event Operations Coordinator

University of Dayton•Dayton, OH

About The Position

Hangar 01, located at the Greene Towne Centre, serves as the central hub for the Air Force Rapid Sustainment Office (RSO), supporting a collaborative and innovative environment focused on advancing new technologies, processes, and sustainment capabilities. Success is driven by teamwork and a shared respect for the unique strengths each team member contributes. This position supports both the RSO and UDRI teams through the coordination and execution of a wide range of events, including facility tours, distinguished visitor engagements, employee engagement events, pitch days, demonstrations, and other mission-critical activities. Events are primarily hosted at Hangar 01. Tours and many visits typically take place at the Advanced Technology and Training Center (ATTC) and the Integrated Technology Operations Center (ITOC), with some activities occurring at other designated locations. Responsibilities include planning, organizing, and implementing events of various types and sizes; developing event layouts; coordinating programming and demonstrations; selecting and managing vendors; communicating with internal and external stakeholders; tracking timelines and deliverables; and managing all related event communications. The role also includes support for event setup and teardown, day-of event execution, and coordination of the Hangar 01 facility calendar.

Requirements

Bachelor’s degree in marketing, communications, event management, or a related field OR at least three (3) years of relevant experience in event planning, communications, or marketing
A minimum of three (3) years of experience coordinating and supporting a variety of events in professional settings, including logistics, scheduling, and stakeholder engagement
Strong attention to detail and commitment to high-quality execution
Organizational and time management skills, with the ability to manage multiple tasks and meet deadlines in a dynamic environment
Experience working under shifting priorities and tight deadlines
Ability to work independently and exercise sound judgment with minimal supervision
Professional appearance and demeanor appropriate for military, government, and academic guests
Resourceful and deadline-driven, with strong problem-solving skills and adaptability
Effective communicator and presenter with strong written and verbal communication skills
Excellent interpersonal skills, with the ability to collaborate across diverse teams and engage with individuals at all levels, including senior leadership and external stakeholders
Comfortable supporting day-of event logistics, including physical setup and coordination during events
Due to the requirements of our research contracts with the U.S. federal government, candidates for this position must be a U.S. citizen

Nice To Haves

Experience collaborating closely with cross-functional teams to support communications and event initiatives
Flexibility in task assignments and work hours to accommodate event demands
Willingness and ability to travel occasionally for events or engagements
Strong organizational skills with strategic thinking abilities and experience in developing and delivering presentations
Knowledge of event planning best practices and marketing principles, with the ability to contribute to professional event and promotional material creation
Experience organizing and managing local, regional, national, or international conferences or large-scale events
Effective interpersonal communication skills, with the ability to build and maintain positive relationships with a variety of stakeholders
Familiarity with virtual event platforms and organizing online events
Self-motivated and able to work independently with minimal supervision