Event Operations Coordinator
About The Position
This role is based in our 605 Third Avenue office. Join our dynamic team as an Event Operations Coordinator and develop your career in the exciting world of event management. Reporting to the Senior Delivery Manager, you'll gain comprehensive experience in delivering exceptional hybrid and physical events within the Global Finance sector. This hands-on role offers valuable exposure to the complete event lifecycle—from initial planning through to successful delivery and evaluation. You'll have the opportunity to grow within our team while developing expertise across multiple facets of event management including speaker coordination, digital operations, sponsor management, and awards ceremonies.
Requirements
- Strong communication skills with the ability to confidently engage with stakeholders at all levels
- Tech-savvy mindset with willingness to embrace new technologies
- Exceptional attention to detail and organizational abilities
- Data-driven approach to decision making
- Adaptability to thrive in fast-paced, changing environments
- Problem-solving attitude with a positive, can-do mindset
- Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and Adobe Acrobat
Responsibilities
- Lead comprehensive speaker management from initial contact through presentation delivery
- Manage speaker budgets, including invoices, travel arrangements, and accommodation
- Own the complete speaker journey, ensuring exceptional experiences throughout
- Take ownership of digital event delivery including platform builds, attendee management, and troubleshooting
- Travel to in-person events (up to 7 days) for setup, execution, and breakdown
- Serve as the primary point of contact for speakers and AV vendors
- Distribute presentation materials and recordings to attendees
- Process speaker payments and manage event cost reconciliation
- Coordinate with the Smart Events Delivery Team on digital products for hybrid events
- Collaborate on special projects with other teams as needed
Benefits
- Great community: a welcoming culture with in-person and online social events, our fantastic Walk the World charity day and active colleague groups and networks promoting a positive, supportive, and collaborative work environment
- Broader impact: take up to four days per year to volunteer, with charity match funding available too
- Career opportunity: the opportunity to develop your career with bespoke training and learning, mentoring platforms and on-demand access to thousands of courses on LinkedIn Learning. When it’s time for the next step, we encourage and support internal job moves
- Time out: 15 days PTO rising to 20 after three years and 25 after six years, plus 10 national holidays, a birthday leave day and the chance to work from (almost!) anywhere for up to four weeks a year
- Competitive benefits, including a 401k match, health, vision and dental insurance, parental leave and an ESPP offering company shares at a minimum 15% discount
- Strong wellbeing support through EAP assistance, mental health first aiders, free access to a wellness app and more
- Recognition for great work, with global awards and kudos programs
- As an international company, the chance to collaborate with teams around the world
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
Number of Employees
5,001-10,000 employees
