Event Manager

Flyspace Productions LLC•Pittsburgh, PA

24d•$55,000•Onsite

About The Position

At Flyspace, we believe that community is essential and that by presenting high quality, spectacular events and projects we can create the shared experiences and unforgettable moments that bring people together. We are an event agency producing large scale public experiences, citywide and community festivals, and private, brand, and corporate events, supported by an integrated in house production division, hospitality team, and creative design team. Our festivals are some of the most visible ways we bring that mission to life, and we are seeking an experienced Event Manager to join our team. As Event Manager, you are responsible for the systems, coordination, and execution that allow thousands of people to safely and seamlessly share an experience. When this role is done well, the event feels effortless to everyone else. This is a unique opportunity to creatively influence the way our guests gather and help create memories. This role exists to plan and execute event operations with precision, clarity, and accountability. You will own operational planning and on site execution for assigned projects. You will collaborate with internal teams, vendors, city partners, and public safety stakeholders. You will be trusted to make decisions in real time that protect the integrity, safety, and success of each event. What This Role Does The Event Manager's primary responsibilities include: Lead operational planning for festivals, events, and projects, including site layouts, logistics, and run of show development Coordinate cross functional teams to ensure alignment across internal support, vendors, and stakeholders and serve as the primary point of contact for clients Manage timelines, documentation, and communication so all moving parts stay organized Manage budgets and event finances, coordinating with the finance department, ensuring that projects meet fiscal goals Oversee on site execution, ensuring setup, event flow, and breakdown meet Flyspace standards Identify risks early and implement solutions that keep events running safely and smoothly Build strong working relationships with vendors, city agencies, and partners Supervise and support staff as needed How This Role Shows Up Your time is split between planning and execution. Planning includes building timelines, managing finances, coordinating stakeholders, and organizing logistics. Execution includes leading on site operations, directing and managing teams, managing clients and stakeholders, and solving problems in real time. Some weeks are structured and planning focused. Others are fully driven by live events. You will manage multiple projects with overlapping timelines This role includes evenings, weekends, and extended hours during events Work happens both in the office and on site. While we work to offer flexible scheduling as needed, this is an in-person role located in Pittsburgh, PA.

Requirements

Proven experience managing large scale events, festivals, or complex operational projects
Strong organizational skills and the ability to manage multiple timelines and stakeholders
Clear and confident communication across diverse groups and mediums
Experience working with clients, vendors, public partners, or regulatory environments
The ability to lead staff and creative problem solving skills
Full time, exempt position
Ability to work a flexible schedule, including nights, weekends, and holidays
Ability to lift and move equipment up to 50 pounds, climb, use hands, and
Valid driver's license is required to operate any company vehicles, including off street vehicles and equipment
Must be over 18. Must be legally authorized to work in the United States for this employer.

Nice To Haves

Experience with site planning, permitting, or public event logistics
Familiarity with safety planning and crowd management principles
Familiarity with event related heavy equipment and AV production equipment (audio, lighting, etc)
Experience managing food and beverage as part of larger events
Previous experience managing direct reports

Responsibilities

Lead operational planning for festivals, events, and projects, including site layouts, logistics, and run of show development
Coordinate cross functional teams to ensure alignment across internal support, vendors, and stakeholders and serve as the primary point of contact for clients
Manage timelines, documentation, and communication so all moving parts stay organized
Manage budgets and event finances, coordinating with the finance department, ensuring that projects meet fiscal goals
Oversee on site execution, ensuring setup, event flow, and breakdown meet Flyspace standards
Identify risks early and implement solutions that keep events running safely and smoothly
Build strong working relationships with vendors, city agencies, and partners
Supervise and support staff as needed

Benefits

Competitive salary based on experience starting at $55,000 annually
Participation in company benefits including health insurance, 401(k) with company match, unlimited PTO, and more
Opportunity to lead high visibility, large scale community events
A high trust environment with real ownership and decision making responsibility
Professional growth within a team that values execution and leadership
Work that has meaningful impact across the region

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