Event Manager

Seasons Catering•San Buenaventura (Ventura), CA

19m•Onsite

About The Position

At Seasons Catering, imagination and flavor have no boundaries. We're a women-owned, full-service catering company rooted in community and committed to creativity, excellence, and personal connection. We're currently seeking a talented and detail-oriented Event Manager to join our team and help bring our clients’ most meaningful events to life. The Event Manager is responsible for the successful planning and execution of high-end catered events. This role involves direct client interaction, managing all logistical details from inquiry to execution, and collaborating with both internal teams and external vendors. You’ll serve as the main point of contact for clients and ensure that each event reflects their vision while staying within budget and exceeding expectations. This is a full-time, in-person role based in Ventura, with regular travel to events throughout Ventura and Santa Barbara counties, and occasional out-of-area travel as needed.

Requirements

Strong written and verbal communication skills
In-depth knowledge of catering operations and event planning best practices
Ability to multitask, prioritize, and adapt in a fast-paced environment
Professional, positive, and client-focused demeanor
Proficiency with Google Suite and event management software (e.g., TPP)
Strong organizational and problem-solving abilities
Familiarity with food safety and health regulations
Emotional intelligence and collaborative leadership style
Minimum 4 years of experience in event management, catering, or a related field
At least 2 years in a leadership or client-facing role
Experience managing multiple events and teams in high-volume environments
Valid Driver’s License and proof of liability insurance
Food Handler’s Card (required)
Must be able to lift and carry up to 40 lbs and work long hours on your feet during events

Nice To Haves

Bachelor’s degree in Hospitality, Event Management, or related field preferred
Industry certifications and training (preferred)

Responsibilities

Manage all aspects of assigned events after they are booked through post-event follow-up
Serve as primary client liaison, maintaining open and timely communication
Lead venue walk-throughs, tastings, and vendor coordination
Create Banquet Event Orders (BEOs), packing lists, timelines, and ensure seamless event execution
Oversee onsite event management alongside Event Captain, ensuring quality, professionalism, and guest satisfaction
Collaborate closely with culinary, warehouse, service, and administrative teams
Ensure all deadlines and logistical details are met (guest counts, payments, rentals, etc.)
Enter and maintain accurate information in event software (e.g., Total Party Planner)
Participate in team meetings, contribute to process improvements, and support internal HR functions
Maintain a calm, solutions-oriented presence during high-pressure situations