Event Manager

University of Wisconsin Madison•Madison, WI

3d•$65,000•Hybrid

About The Position

The School of Medicine and Public Health is seeking our next Event Manager to join the Dean’s Office Signature Events team, supporting the planning and execution of more than 40 events each year. Our event portfolio spans a dynamic mix of offerings: annual celebrations that honor learners, faculty, and staff; innovative school‑wide gatherings designed to strengthen community; and meetings, presentations, town halls, and Q&A sessions that advance our mission of creating “Healthy People, Healthy Communities.” Together, these events play an essential role in building connection, celebrating achievement, and fostering shared purpose across the school. In this role, you’ll help bring meaningful experiences to life for learners, faculty, and staff by managing the advance planning and day‑of execution of major school events. Your days will include coordinating logistics, supervising a talented student events team, and partnering with campus units and external vendors to arrange catering, AV services, décor, creative assets, livestreaming, and more. Some periods of the year will give you time to focus on documentation, writing, and organization, while others will be fast‑paced with several events happening in close proximity—requiring nimble prioritization and steady attention to detail. Success in this position calls for a creative problem solver with a commitment to inclusive event design and working knowledge of A/V, webinar, and hybrid‑event technology. You’ll interact comfortably with leaders across the school, campus, and UW Health, as well as with student employees who are vital to our team. Your style matters just as much as your skill set. You should thrive as part of a collaborative team, value process improvement, and embrace personal and professional growth. You’re someone who communicates openly, gives and receives feedback with maturity, and maintains grace during high‑pressure moments. A sense of humor is also essential—our work is rewarding, meaningful, and occasionally unpredictable, and we’ve found that keeping things light helps us deliver exceptional events while always centering the audience experience in every decision we make. This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location. Must provide a valid driver's license. Employees may use their own transportation or receive approval for University Car Fleet usage. Employment is conditional pending the results of a Pre-hire Driver Authorization Check. See https://businessservices.wisc.edu/managing-risk/driver-authorization-and-insurance/driver-authorization/#become-authorized-driver (click on “Become an authorized driver;” then click on “Required criteria”).

Requirements

2 years of experience providing event support
Must provide a valid driver's license.

Nice To Haves

Demonstrated success supervising student employees or mentoring students
Demonstrated success running hybrid events

Responsibilities

Establishes and sustains relationships with internal and external stakeholders
Establishes and executes day-to-day operational functions and goals of events to align with existing strategy
May exercise supervisory authority, including hiring, transferring, suspending, promoting, managing conduct and performance, discharging, assigning, rewarding, disciplining, and/or approving hours worked of at least 2.0 FTE or equivalent employees
Identifies, proposes, and implements new or revised unit operational policies and procedures
Monitors the budget and approves expenditures