Event Manager Ontario Convention Center

ASM Global•Ontario, CA

11d•$70,304•Onsite

About The Position

Under administrative direction, assists major tenants with the coordination of logistics for their events at the Ontario Convention Center. Duties include all event coordination from event booking through conclusion.

Requirements

High School Diploma or GED
Valid California Driver's License (DMV)
One to two years management level experience coordinating events in a multi-purpose facility which services conventions, exhibits, trade and consumer shows, athletic events, concerts, sales meetings, food and beverage functions, etc.
Knowledge of: Terminology used in the convention, trade show, and entertainment business
Audio-video equipment and its uses
Set-ups and take-downs
Utilities (i.e., special lighting, booth wiring, compressed air, etc.)
Computer software, including Microsoft Word and Excel
Ability to: Read, write, and speak English
Communicate effectively both verbally and in writing
Be detail oriented
Present a professional appearance and demeanor at all times during the workday
Establish and maintain effective working relationships with tenants, employees, and the public
Skill to: Operate modern office equipment, including computer, fax, phone, and copy machine
Operate a motor vehicle
This position requires lifting up to 50lbs without assistance; walking long distances for more than 50% of the workday; some sitting, bending, and stooping may be required; subject to adverse conditions; irregular hours are required.
This position requires standing, walking, bending and lifting 25lbs. throughout the day as well as working at the computer; irregular hours will be required.
While performing the duties of this job, the employee is regularly required to move around the facility; to stand for long hours during events.
This position may require work inside or outside of the building, as needed by events.
This position requires stooping and lifting.
Ability to work flexible hours, including nights, weekends and holidays, in addition to normal business hours.
Must be able to pass background.

Nice To Haves

Convention center or major hotel experience.

Responsibilities

Assists tenants in planning the logistical requirements for events.
Assists tenants in determining manpower requirements (i.e., security, crowd control, private security, IATSE, box office, and police).
Provides tenants with technical and physical data on facility (i.e., electrical, sound, lighting, and plumbing).
Acts in a sales role for rental of Convention Center equipment and sells services of departmental part-time personnel.
Advises tenants of most advantageous utilization of space.
Advises tenants of building policies, fire regulations, and other governing districts that may impose regulations on the tenant.
Acts as a Duty Manager during events.
Transmits event information to all departments within the facility by means of Delphi Event Management System.
Obtains unused space from contracted tenant for resale.
Reviews tenant's contract for space utilization, special arrangements, etc.
Coordinates with tenant's private contractors (decorators, electrical, A/V, plumbing, bus service, etc.).
Enforces exclusivity of Catering by Food & Beverage services.
Reviews and provides billing information to client for final settlement and to Accounting for invoicing.
Secures required tenant insurance.
Prepares diagrams for special room set-ups.
Assists on special assignments as required.