Event Manager | Full Time | Rhode Island Convention Center

Oakview Group•Providence, RI

66d•$56,000 - $60,000•Onsite

About The Position

In addition to managing a wide variety of events at the complex, this Event Manager position also serves as a multi-faceted event manager for producing all levels and types of events including in-house, amphitheater, and swim meets. Prepares event outlines and scaled drawings of event areas. Coordinates equipment and personnel service distribution and other functions and duties as required by the event. Serves as lead on-site contact with event promoter from planning the event, move in of event to the facility, the actual event and move out of the event. As Manager of the event, supervises facility operations including outside contractors and facility employees. Prepares and compiles and communicates lessee event expense information for use by the business department in financial settlement of the event.

Requirements

Knowledge of functionality of venues
Knowledge of event management procedures
Ability to establish and maintain working relationships with divisions within the facility, contracted vendors/services and clientele including high profile touring promotion agencies
Ability to maintain an excellent public image for the facility
Maintains knowledge of current concert tours, conventions and trade shows including concert production trends
Bachelor's Degree
3-5 years of related experience

Responsibilities

Serves as primary on-site contact with every promoter for events ranging in gross revenue to potentially more than $1M.
Position is primary on-site contact for planning of the event, move in of the event into the facility, the actual event, and move out of the event; requiring that this manager frequently adapt all internal and external resources to often changing scenarios.
Supervises facility operations including outside contractors and facility employees during the event.
Determines staffing requirements and reacts to changes brought on by security concerns, fluctuations in attendance, weather and cancellations/late arrivals.
This position assumes a high level of financial/budgetary responsibility and is required to act quickly and make sound financial and practical/operational decisions regarding changes throughout the planning process and on the date of the event.
Serves as facility representative for all events.
Develops detailed operational and financial plans and diagrams for the Published Event Document and distributes them to facility personnel for implementation of contractual obligations and conditions before the event.
Oversees division staffing throughout the event and coordinates with resources to meet the fluctuating needs of Tenants, Performers and Promoters.
Coordinates with in-house and 3rd party security and food vendors to assure optimal patron satisfaction.
Coordinates event preparation with event prep supervisors, crew and management.
Assists tenants in arranging for supportive services and represents facility management in resolving problems encountered by tenants and technical staff.
Monitors assigned event requirements as interfaced with other events and activities scheduled throughout the Complex.
Exhibits working knowledge of all related events and departmental procedures to facilitate proper coordination of activities.
Prepare and correlate lessee expense information to support the Finance department in financial pre-settlement and final settlement activity.
Employees are expected to perform all duties listed in their position descriptions and other related duties as assigned.
All employees will exercise resource stewardship and report known or expected irregularities to the immediate supervisor to ensure compliance with policies/procedures.