Event Manager

Advocate Health and Hospitals Corporation • Charlotte, NC

9h • $31 - $46

About The Position

The Event Coordinator plans or supports the execution of Dean’s Office and executive events across the Advocate Health enterprise. T his role manages logistics , vendor coordination, and event-day operations for a variety of internal and external engagements. The Event Coordinator plays a key role in ensuring seamless experiences for stakeholders and contributes to the Wake Forest University School of Medicine by creating impactful experiences on behalf of the Dean and the Dean’s Office.

Requirements

• Experience in planning, coordinating, and promoting special events ideal.
• Bachelor's Degree Required.
• Demonstrated success managing multiple projects or events.
• Strong organizational and planning skills which include the ability to budget time, set priorities, and multi-task to reach set goals and objectives.
• Ability to negotiate contracts and supervise vendor relationships to ensure the effective outcome of events.
• Excellent interpersonal and communication skills.
• Proficiency in the Microsoft Office Suite or similar products.
• Ability to work weekend and evening hours to support and coordinate event activities.
• Comfortable working in a fast-paced, cross-functional environment.

Responsibilities

• Plan and execute assigned events such as coffee hours, welcome receptions, internal office gatherings, and departmental meet & greets.
• Manage logistics including venue booking, catering, AV coordination, signage, setup/breakdown, and other critical tasks.
• Support RSVP tracking, guest communications, and event-day troubleshooting.
• Assist with swag and branded merchandise inventory, ordering, and distribution.
• Maintain timelines and deliverables for assigned events.
• Recruit and manage volunteers for event support.
• Collaborate with supervisor on strategic initiatives and process documentation.
• Coordinate events on behalf of the Dean in partnership with School of Medicine and enterprise entities.
• Develop and track budgets for assigned events.
• Execute events at Winston-Salem and Charlotte campuses as needed. Including intermittent evening and weekend events.

Benefits

• Advocate Health offers a comprehensive suite of Total Rewards: benefits and well-being programs, competitive compensation, generous retirement offerings, programs that invest in your career development and so much more – so you can live fully at and away from work, including:
• Compensation Base compensation listed within the listed pay range based on factors such as qualifications, skills, relevant experience, and/or training Premium pay such as shift, on call, and more based on a teammate's job Incentive pay for select positions Opportunity for annual increases based on performance
• Benefits and more Paid Time Off programs Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability Flexible Spending Accounts for eligible health care and dependent care expenses Family benefits such as adoption assistance and paid parental leave Defined contribution retirement plans with employer match and other financial wellness programs Educational Assistance Program

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level