Event Manager

ASM Global•Oakland, CA

1d•$92,000 - $95,000•Onsite

About The Position

LEGENDS GLOBAL, the leader in privately managed public facilities has an excellent and immediate opening for an Event Manager at LEGENDS GLOBAL Oakland Arena and Oakland-Alameda County Coliseum. This position reports directly to the Director of Events. COMPENSATION Annual Salary Range $92,000.00 to $95,000.00 Comprehensive Medical, Dental and Vision benefits for employees and dependents Employer 401K match JOB SUMMARY Responsible for planning, coordinating, and executing event logistics from start (advancing show) to finish (load-out; event settlement). Function as facility liaison to promoters and clients. Manage, coordinate, and plan all aspects of events -- primarily concerts, also community & corporate events, family shows, and sporting events. Provide on-site supervision of events and staff. ESSENTIAL DUTIES AND RESPONSIBILITIES Include the following. Other duties may be assigned. Serve as facility liaison to promoters and clients and work with them to understand expectations of successful event. Establish event needs based on promoter and client expectations. Lead regular Event Production meetings to discuss upcoming events with internal departments and ensure preparations and plans for execution are aligned across all departments, including proper staffing levels. Communicate staffing and logistical to outside agencies and vendors. Conducts site tours of facility to prospective and/or booked clients. Prepare floor plans, seating and event diagrams using AutoCAD. Ensure proper execution of staffing deployments, equipment rentals, house logistics and other event needs to meet promoter and client expectations. Prepare event and labor estimates based on event needs and promoter/client requests. Ensure contractual obligations and policies are maintained. Oversees SEIU, IATSE 107 and 784 union crew members, and contractors to ensure satisfactory work and compliance with ASM Global standards as directed while ensuring adherence to contractual agreements, CBAs, OSHA and any other applicable safety codes. Work with finance department on timely and accurate event settlements. Executes administrative tasks for the planning of a successful event (work orders, floor plans, event report and final invoicing). Develop Standard Operating Procedures, checklists, and training manuals for areas of oversight. Assists department and organization with various projects and special assignments, including activations, concerts, sports, private and corporate events. LEGENDS GLOBAL reserves the right to change or modify the employee’s job description whether orally or in writing, at any time during the employment relationship. LEGENDS GLOBAL may require an employee to perform duties outside his/her normal description.

Requirements

A minimum education level of: Bachelor of Arts/Sciences Degree (4-year) or equivalent experience.
3 - 5 years' experience working as a production manager with venues, promoters or artists, involving event set-up, audio, video, lighting, power and rigging.
Previous supervisory experience of stagehands and event staff.
Knowledge of event management and/or event operations.
Proficient in MS Office suite (Outlook, Word, Excel); ability to learn AutoCAD and other required business systems.
Significant skills and aptitude in leadership, judgment, decision making and resolution of complex issues.
Proactive problem solver and clear communicator.
Ability to create strong relationships, lead a team and assign tasks through exemplary leadership skills.
Provide outstanding customer service to clients, guests, contractors, and anyone who visits the facility.
Work effectively under pressure and/or stringent schedule and produce accurate results for multiple projects in a fast-paced setting.
Read and interpret documents, procedure manuals, floor plans, assignment sheets, safety rules, operating and maintenance instructions for all areas of the department.
Demonstrate knowledge in the practice of and procedures related to all areas of event set up, tear down & conversions.
Possess a thorough understanding of the operational procedures, facility capabilities, industry terminology, event-related services, and technical requirements for all the types of events anticipated at the facility.
Maintain an effective and professional working relationship with clients, employees, patrons and others encountered in the course of employment.
Implement and follow all policies/procedures, risk management, safety precautions, rules, regulations, and emergency procedures established at the facility.
Work according to established standards and procedures set by ASM Global leaders, and lead by example.
Demonstrate excellent communication skills, commitment and dedication to job duties, promptness and timeliness.
Remain flexible and adjust to situations as they occur.
Excellent organizational skills and attention to detail.
Ability to Work independently, exercising judgment and initiative, and as part of a team environment.
Valid driver's license and reliable transportation.
Possess any licenses, certificates or training required by company, local, state, or national authorities for the operation of the equipment found in the facility in all areas of the department.
Work extended and/or irregular hours including nights, weekends, and holidays, as needed.

Nice To Haves

Experience in concerts preferred.
Proficient in AutoCAD is preferred.

Responsibilities

Serve as facility liaison to promoters and clients and work with them to understand expectations of successful event.
Establish event needs based on promoter and client expectations.
Lead regular Event Production meetings to discuss upcoming events with internal departments and ensure preparations and plans for execution are aligned across all departments, including proper staffing levels.
Communicate staffing and logistical to outside agencies and vendors.
Conducts site tours of facility to prospective and/or booked clients.
Prepare floor plans, seating and event diagrams using AutoCAD.
Ensure proper execution of staffing deployments, equipment rentals, house logistics and other event needs to meet promoter and client expectations.
Prepare event and labor estimates based on event needs and promoter/client requests.
Ensure contractual obligations and policies are maintained.
Oversees SEIU, IATSE 107 and 784 union crew members, and contractors to ensure satisfactory work and compliance with ASM Global standards as directed while ensuring adherence to contractual agreements, CBAs, OSHA and any other applicable safety codes.
Work with finance department on timely and accurate event settlements.
Executes administrative tasks for the planning of a successful event (work orders, floor plans, event report and final invoicing).
Develop Standard Operating Procedures, checklists, and training manuals for areas of oversight.
Assists department and organization with various projects and special assignments, including activations, concerts, sports, private and corporate events.