Event Manager

Legends•Pittsburgh, PA

55d

About The Position

LEGENDS GLOBAL, the leader in privately managed public assembly facilities, has an excellent and immediate opening for an Event Manager at the David L. Lawrence Convention Center. This Event Manager position is responsible for ensuring that the operational needs of clients are met by mobilizing the necessary internal resources to properly set up, operate and close out events. Incumbent serves as primary contact for client and all internal departments and must be present during the execution of the event. Position requires flexible hours.

Requirements

Two (2) years' experience in the operation and execution of convention and/or trade shows with attendance over 5K
Bachelor's degree in hospitality, event planning, sports management or a related field required.
Experience working with unions such as audio visual, stagehands, productions and set up staff, etc.
Must be able to effectively manage many conflicting priorities at one time
Demonstrate ability to lead.
Excellent verbal, written communication, and organizational skills
Self-motivated and capable of working independently or in interdisciplinary teams
Professional presentation, appearance and work ethic
Computer knowledge includes word, excel, Microsoft outlook, Ungerboeck, Social Tables.

Responsibilities

Advises, guides, counsels and meets with assigned clients as necessary regarding all event details and logistics.
Gathers and organizes all information pertinent to the event such as agenda, meeting room requirements, labor needs, electrical needs, security needs, etc.
Respond to client inquires by either providing information or directing inquiry to appropriate internal department.
Advises clients and service partners on the operational procedures, policies, rules and regulations and deadlines of the facility
Quotes prices for operational and labor services not specified in the Event License Agreement
Provides clear, concise and timely communication of detailed requirements to operational departments
Process last minute changes requested by clients, and alerts internal departments and/or service contractors as necessary
Must be present during the execution of the event and serve as manager on duty as required
Coordinate with finance on the invoicing of events
Prepares and distributes to client and internal departments in a timely manner an event document(s) detailing all information required for the execution of the event.
Maintains documentation of all contracts and correspondence related to definite sales accounts.
Accurately inputs and updates all information pertinent to definite sales accounts into the computer.
Prepares room diagrams for event functions
Prepares, reviews, and completes final event settlements. Handles subsequent inquiries regarding event settlements.
Meets with internal departments as necessary to discuss event requirements.
Holds pre-event meeting with client and internal departments to review event requirements and logistics.
Attends departmental meetings as required.
Performs related duties as assigned by the Director of Event Services.