Event Manager

Red Carrot • Alexandria, VA

5d • Onsite

About The Position

Red Carrot is seeking an Event Manager to join a team supporting our federal government client. The individual will provide logistics support for a variety of meetings, events and conferences ranging in size from 50 – 5,000 people locally (Washington, DC area) and in locations across the United States.

Requirements

• Minimum of 3-5 years of experience in event planning.
• Bachelor’s degree required.
• Proficiency in Office 365.
• Ability to carry and maneuver heavy equipment (50+ lbs) for on-site events and exhibits (e.g., banners, boxes of materials, rolling crates).
• Ability to adapt on-site event and exhibit planning and logistics skills to virtual platforms and environments.
• Ability to work closely with federal staff to understand needs and requirements, while independently managing logistics activities (inventory, organization, vendor coordination) with minimal guidance.
• Clear and effective communication skills, demonstrating professionalism and diplomacy.

Responsibilities

• Coordinate pre-event logistics, including vendor coordination, exhibit recommendations, ordering materials and catering, and day-of/day-before setup.
• Serve on-site at events hosted at the client’s headquarters or external locations.
• Identify appropriate handout materials and recommend new or alternative options aligned with current best practices.
• Manage shipping logistics to and from event venues.
• Organize and facilitate hybrid, in-person, and virtual participation for attendees.
• Identify and coordinate accessibility measures.
• Provide expert guidance on efficient and effective approaches for building, curating, and creating exhibits, supplies, and experiences tailored to specific event sizes and needs.
• Provide direct support for internal and external events, including managing venue requirements, identifying signage needs, and coordinating visual identity materials.
• Track and report invitations and attendance.
• Identify, organize, and manage inventories of educational resources and outreach materials.
• Ensure all materials meet agency requirements.
• Proactively identify and communicate upcoming event opportunities.
• Recommend new outreach materials and purchase supplies as directed.
• Maintain an organized inventory of all materials.
• Conduct venue teardown following events.
• Perform other duties as required.

Benefits

• Training and Development – Tuition reimbursement and professional trainings for eligible employees.
• Healthcare – Top-tier medical, dental, vision, life insurance and long-term disability coverage.
• 401(k) Plan – 401(k)-retirement and Roth plan with company matching and no vesting period.
• Profit Sharing – Discretionary profit-sharing plan to all eligible employees after one year of employment.
• Paid Time Off – Provides flexible work hours, paid time off, and 11 federal holidays.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager