Event Manager

Informa Group .•Boca Raton, FL

8d•$70,000 - $100,000•Onsite

About The Position

This role is based in our Boca Raton, FL office. Our U.S. Longevity Medicine Group is seeking an experienced Event Manager to oversee all aspects of event planning for our high-quality in-person events. Reporting to the VP, Operations, the Event Manager will be responsible for leading, managing, and executing events from conception to onsite execution; combining strategic planning with hands-on delivery. You will create and manage project plans for assigned events, setting clear expectations and deadlines for all stakeholders within the portfolio, ensuring that event delivery is accurate, timely, and within budget while bringing in solutions and providing exceptional customer service.

Requirements

Bachelor's degree in Event Management, Hospitality, Marketing, Business Administration, or related field
Minimum 3-5 years of experience in event planning, operations, or venue management
Proven track record planning and executing multiple events simultaneously
Experience working with hotels, convention centers, and specialty event venues
Demonstrated success managing events of varying scales and complexity
Strong project management and strategic planning abilities
Excellent negotiation and vendor management capabilities
Outstanding organizational skills with exceptional attention to detail
Proficiency in event management software, registration platforms, and Microsoft Office Suite
Creative problem-solving mindset with ability to work under pressure
Superior communication and interpersonal abilities
Budget management and financial analysis skills

Nice To Haves

Certified Meeting Professional (CMP), Certified Special Events Professional (CSEP), or similar industry certification
Experience with corporate events, conferences, trade shows, or special events
Knowledge of AV technology, event production elements, and digital event platforms
Experience with hybrid and virtual event planning
Multilingual capabilities for international events

Responsibilities

Event Planning & Strategy Develop comprehensive event concepts and strategic plans aligned with organizational objectives
Create detailed project timelines, budgets, and resource allocation plans
Collaborate with stakeholders to define event goals, target audiences, and success metrics
Conduct market research to identify trending event formats and innovative approaches
Event Execution Obtain cost estimates as needed and secure appropriate signoff
Develop and update Exhibitor Service Manuals to be functional and operational 6 months prior to each event
Manage day-to-day communications with key stakeholders including clear communication of deadlines; exhibitor updates; floor plan updates; venue updates; set up recurring meetings; obtain Fire Marshal approval
Manage relationship with Exhibitor General Contractor, and fulfillment
Manage venue space allocation and ensure compliance with all venue terms and conditions
Oversee room setup configurations, including seating arrangements, AV requirements, and spatial planning
Conduct site visits and venue assessments to ensure suitability for event requirements
Production Management Manage registration processes, attendee communications, and pre-event logistics
Create all work-orders including audio-visual requirements, signage, and branding elements
Oversee on-site event execution, managing staff and troubleshooting issues as they arise
Ensure preshow invoices are processed in a timely manner
Food & Beverage Collaborate with venue catering teams to design menus that meet dietary requirements and budget parameters
Coordinate meal timing, service styles, and special dietary accommodations
Plan networking events, receptions, and hospitality experiences that enhance attendee engagement
Manage beverage service including coffee breaks, networking receptions, and meal accompaniments
Ensure compliance with food safety standards and venue policies
Stakeholder & Vendor Relations Build and maintain relationships with key vendors, suppliers, and service providers
Coordinate with marketing teams on promotional strategies and attendee acquisition
Provide exceptional customer service to all event stakeholders
Administrative & Strategic Functions Maintain detailed event documentation including contracts, floor plans, and operational checklists
Prepare and manage event budgets, tracking expenses and ensuring cost-effective operations
Conduct post-event evaluations, gather feedback, and implement process improvements
Analyze event performance metrics and prepare comprehensive post-event reports
Stay current with industry trends, regulations, and best practices

Benefits

Great community: a welcoming culture with in-person and online social events, our fantastic Walk the World charity day and active colleague groups and networks promoting a positive, supportive, and collaborative work environment
Broader impact: take up to four days per year to volunteer, with charity match funding available too
Career opportunity: the opportunity to develop your career with bespoke training and learning, mentoring platforms and on-demand access to thousands of courses on LinkedIn Learning. When it’s time for the next step, we encourage and support internal job moves
Time out: 15 days PTO rising to 20 after three years and 25 after six years, plus 10 national holidays, a birthday leave day and the chance to work from (almost!) anywhere for up to four weeks a year
Competitive benefits, including a 401k match, health, vision and dental insurance, parental leave and an ESPP offering company shares at a minimum 15% discount
Strong wellbeing support through EAP assistance, mental health first aiders, free access to a wellness app and more
Recognition for great work, with global awards and kudos programs
As an international company, the chance to collaborate with teams around the world

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