Event Logistics Coordinator
About The Position
As the flagship higher education institution of The Church of Jesus Christ of Latter-day Saints, Brigham Young University (BYU) strives to be among the exceptional universities in the world. At BYU, we are devoted to our faith and to our students. We take an active role in the University's Mission: "To assist individuals in their quest for perfection and eternal life.” Our unique mission, deeply rooted in the Gospel of Jesus Christ, provides countless ways to serve and make an impact. This, along with our remarkable culture of belonging, weekly devotionals, and endless opportunities for learning and growth—all situated within a beautiful and historic campus—make it hard to imagine a more inspiring place to work. Brigham Young University strongly prefers to hire faithful members of The Church of Jesus Christ of Latter-day Saints. The last day to submit an application for this position is March 6 by 11:59pm MST. Event Logistics Coordinator The Events Logistics Coordinator ensures events run smoothly by managing all behind-the-scenes planning, coordination, and execution. This role focuses on the operational details that turn an event from a calendar booking into a well-organized, professional experience. The coordinator works closely with internal teams and external partners to ensure spaces, resources, and services are aligned before, during, and after each event. Note: This is a part-time position (28) hours per week.
Requirements
- A firm commitment to the mission of BYU.
- Two years of event management experience in a professional setting
- Ability to work 1PM-5PM and the last Saturday of the month on occasion.
- Highly organized and detail-oriented, with the ability to manage multiple events and competing priorities in fast-paced environments.
- Clear and professional communicator who thrives in behind-the-scenes, operational roles with a calm, solutions-focused approach.
Nice To Haves
- Three years of event management experience working with VIP events
- Bachelor's degree in related field, and experience in events management
Responsibilities
- Plan and oversee logistics from pre-event preparation through post-event follow-up
- Coordinate space scheduling, room setups, layouts, equipment, and timelines
- Communicate setup/breakdown needs to facilities, custodial, A/V, catering, and security teams
- Ensure compliance with venue policies, safety standards, and capacity limits
- Serve as primary logistics contact for internal teams and external partners
- Translate event requirements into clear instructions for support teams
- Confirm event details (headcounts, layouts, special requests) and troubleshooting changes discreetly
- Maintain event documentation and systems, including schedules, contracts, billing, and resource coordination
- Oversee on-site logistics, vendor performance, timelines, and post-event breakdown/reset
Benefits
- 401k. BYU automatically contributes 8% at no cost to you. Additionally, if you contribute 5%, BYU adds an additional 4% (Rehires may qualify for different retirement plans)
- Employee assistance program, available to the employee and all members of their household
- May be eligible for tuition benefits after two years
- Access to the library
- Free on-campus parking
- Free UTA passes for employees, spouses, and qualified dependents
- Discounts at the BYU Store and for many events at BYU
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
