Event Logistics Coordinator

Brigham Young University • Provo, UT

11h • $23 - $30

About The Position

The Events Logistics Coordinator ensures events run smoothly by managing all behind-the-scenes planning, coordination, and execution. This role focuses on the operational details that turn an event from a calendar booking into a well-organized, professional experience. The coordinator works closely with internal teams and external partners to ensure spaces, resources, and services are aligned before, during, and after each event. Note: This is a part-time position (28) hours per week.

Requirements

• A firm commitment to the mission of BYU.
• Two years of event management experience in a professional setting
• Ability to work 1PM-5PM and the last Saturday of the month on occasion.
• Highly organized and detail-oriented, with the ability to manage multiple events and competing priorities in fast-paced environments.
• Clear and professional communicator who thrives in behind-the-scenes, operational roles with a calm, solutions-focused approach.

Nice To Haves

• Three years of event management experience working with VIP events
• Bachelor's degree in related field, and experience in events management

Responsibilities

• Event Planning & Logistics Plan and oversee logistics from pre-event preparation through post-event follow-up
• Coordinate space scheduling, room setups, layouts, equipment, and timelines
• Communicate setup/breakdown needs to facilities, custodial, A/V, catering, and security teams
• Ensure compliance with venue policies, safety standards, and capacity limits
• Coordination & Communication Serve as primary logistics contact for internal teams and external partners
• Translate event requirements into clear instructions for support teams
• Confirm event details (headcounts, layouts, special requests) and troubleshooting changes discreetly
• Administrative & Systems Support Maintain event documentation and systems, including schedules, contracts, billing, and resource coordination
• Event-Day Operations Oversee on-site logistics, vendor performance, timelines, and post-event breakdown/reset

Benefits

• 401k. BYU automatically contributes 8% at no cost to you. Additionally, if you contribute 5%, BYU adds an additional 4% (Rehires may qualify for different retirement plans)
• Employee assistance program, available to the employee and all members of their household
• May be eligible for tuition benefits after two years
• Access to the library
• Free on-campus parking
• Free UTA passes for employees, spouses, and qualified dependents
• Discounts at the BYU Store and for many events at BYU

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level