Event Executive (Driving Programs) (Luxury Automotive Client)

Octagon

3d•$40,000 - $40,000

About The Position

We are looking for an Event Executive to join our team on a nationwide experiential driving tour. This exciting event provides consumers with dynamic vehicle experiences and luxury test drives! The position will focus heavily on event execution, production coordination, and vendor & partner communication. Responsibilities will include event setup, collaboration with agency partners onsite, and ensuring all onsite aspects are set up correctly and in a timely fashion to ensure event success. The ideal candidate thrives in a fast-paced, live-event environment and can confidently prioritize multiple responsibilities simultaneously. The EE will be highly organized, solutions-oriented, and comfortable collaborating with internal teams, external agencies, partners, vendors, and clients. Outstanding attention to detail, strong critical thinking skills, and a polished, professional presence are essential. This role requires significant travel, including weekends, evenings, and occasional holidays, with extended time spent onsite at events.

Requirements

A passion for the luxury automotive industry
1+ years of experience in event planning, event production, or experiential marketing preferred
Strong organizational and project management skills, with the ability to anticipate needs and proactively solve problems in fast paced, live event environments
Proven ability to collaborate effectively with cross-functional teams, vendors, and external partners while also working independently
Professional presence and strong communication skills, with willingness to represent a luxury brand in client and consumer facing settings
Proficiency with Microsoft Office Software (specifically PowerPoint, Excel and Word)
Valid US driver’s license and clean driving record required
Flexibility and willingness to travel domestically and work weekends or holidays as needed. Anticipated travel: Full time (75%-100%)

Responsibilities

Provide support to the National Driving Program team by helping develop, run, and implement key program elements
Serve as a key onsite team member, working closely with agency partners, vendors, and internal stakeholders to ensure seamless event execution
Act as primary point of contact onsite for select partners and collaborators, proactively troubleshooting and resolving issues in real time
Handle event logistics including registration oversight, staffing coordination, asset placement, and experiential elements
Track and manage event materials, branded assets, and inventory across markets
Onsite lead for event registration