Event Design Specialist

Express Employment International Headquarters•Oklahoma City, OK

12d•Onsite

About The Position

The Event Design Specialist plays a key role in creating engaging and impactful event experiences for the corporate and franchisee workforce at Express Employment International. As part of the Event Design team, this role collaborates with internal stakeholders and external partners to translate event objectives into well-designed agendas, programming, and attendee experiences. The Specialist supports multiple aspects of event design and execution, contributing creative solutions while ensuring seamless coordination across teams, vendors, and venues. This position operates in fast-paced environments and requires strong judgment, adaptability, and the ability to make informed decisions both in the office and onsite at events. This position sits within our Oklahoma City based corporate office, currently with an expectation to be onsite 80% of the time.

Requirements

Six (6) years meeting planning experience of any kind required
Bachelor’s degree in an event/hospitality specialty or marketing, communications, or management field required
Candidate must have, and maintain, a current passport and be able to travel unrestricted to other countries, oftentimes on their own
Knowledge of event planning, meeting design, and event logistics
Understanding of the meeting and events industry, including vendor management and venue operations
Familiarity with audio/visual coordination, stage production, risk management, and contingency planning
Strong problem-solving and conflict resolution skills, particularly in fast-paced or high-pressure environments
Ability to design engaging meeting content and attendee experiences
Vendor sourcing, negotiation, and relationship management
Budget development and financial tracking
Excellent verbal and written communication skills
Proficiency with Microsoft Office Suite (Outlook, Excel, Word, Teams, PowerPoint)
Experience with event and collaboration platforms such as Cvent, Navan, Workfront, OneDrive, Adobe Acrobat Pro, or similar systems
Ability to manage multiple priorities and adapt quickly in a dynamic event environment
Ability to work independently while collaborating effectively with cross-functional teams
Strong customer service orientation and stakeholder support mindset
Commitment to continuous improvement through innovation, feedback, and professional development
Ability to consistently deliver high-quality work within established deadlines

Nice To Haves

Three (3) – five (5) years’ experience in corporate meeting planning preferred
Knowledge of the franchise or staffing industries preferred

Responsibilities

Lead strategic meeting design for assigned events, including agenda development, program flow, and show flow aligned with event objectives and stakeholder priorities
Partner with internal stakeholders to translate business goals into engaging sessions and attendee experiences
Integrate side meetings, ancillary sessions, and special event programming (e.g., offsite dinners, themed experiences, or concerts) into the overall event schedule to ensure a cohesive attendee journey
Source, negotiate, and manage guest speakers and panelists, including preparation through briefing sessions, content reviews, and coordination with internal leadership
Ensure general session programming and event activities align with organizational standards and applicable requirements
Manage logistics for learning sessions across assigned events, including scheduling, room assignments, and coordination with venues and vendors
Develop and maintain session information such as descriptions, speaker biographies, and scheduling details
Analyze attendance demand and recommend space allocation or alternative solutions as needed
Support event innovation and continuous improvement through post-event feedback and documentation
Build and manage event registration platforms and mobile applications for assigned meetings.
Oversee the registration lifecycle, including attendee support and troubleshooting
Serve in onsite leadership roles during events, making real-time decisions to support successful execution
Train and brief onsite teams on registration systems, learning session operations, and attendee support procedure
Travel regularly for event execution, site visits, and professional development