Event Coordinator- Remote

HCPro LLC

14d•Remote

About The Position

The Event Coordinator provides logistical support across all event product lines related to in-person and virtual conferences, seminars, and webinars. This position is responsible for managing projects using established documentation, balanced with the ability to adjust to evolving needs with a calm and logical approach.

Requirements

3+ years of relevant experience required.
Expertise in MS Office applications-Word, Excel, PPT, Outlook-required.
Strong organizational skills and the ability to prioritize responsibilities-required.
Excellent verbal/written communication skills-required.
Ability to manage tasks under tight deadlines with exceptional attention to detail-required.
Capability to work independently as well as part of a team-required.

Nice To Haves

Adept at learning new software programs and technologies-preferred.
Experience with event software (i.e., Zoom, GoToMeeting), WordPress, and HTML-preferred.

Responsibilities

Coordinate with internal colleagues to understand, determine, and assess the logistical requirements of webinars, virtual conferences, and in-person conferences.
Organize multiple events simultaneously throughout the full event planning cycle.
Utilize standard templates, processes, and guidelines to produce event materials, including formatting presentation slides for overall event consistency.
Maintain event information within internal program databases and communicate changes to the appropriate internal teams.
Clearly and effectively communicate with speakers, exhibitors, and internal team. members regarding agreements, materials deadlines, and expectations for an optimal event experience.
Work with outside vendors in the production of promotional items.
Manage development and delivery of conference app for in-person and virtual conferences.
Oversee registration and conference app onsite at our in-person conferences.
Create informational material download pages for all event types using WordPress
Execute attendee email communications for conferences and seminars.
Support virtual event special projects on a variety of platforms, including but not limited to GoToWebinar, Zoom, and Wistia.
Reconcile and submit vendor and speaker payments.
Travel to in-person conferences to support onsite management.