Event Coordinator

AmeriHome Mortgage•Westlake Village, CA

About The Position

As an Event Coordinator, under the direction of the Events Planning Manager, you'll be responsible for supporting the 75+ events planned each year for both Correspondent Lending and for the company at large, along with other administrative and overflow tasks as needed from the Sales Operations area. You'll be responsible for administrative tasks and the recommendation of new ideas, innovation, and general process improvement. Work with our designated travel booking application and the Accounting department to support regular travel arrangements for our national sales staff, as well as all other divisional travel needs, including reviewing expense reports and ensuring compliance with company policy and guidelines. Set up vendors in our vendor management system, maintain and organize vendor information. Research and develop “Pitch Decks” for catering, local restaurants, and swag. Manage catering interactions, including event set-up and breakdown for in-office events. Assist with event set-up and tear down as needed, on-site and off-site. Order business cards, name badges, and other necessary supplies including branded merchandise such as posters, flyers, and more. Organize and report on inventory of branded merchandise and other supplies. Help maintain and organize initiatives and deliverables on Smart Sheet. Manage all shipping and receiving needs for the Sales Operations area. Assist with overflow file delivery uploads with Client Support team.

Requirements

1+ years of related experience in Event Planning or similar field
High school diploma required
Entry level to intermediate experience with event planning and working in Salesforce
Intermediate speaking and writing communication skills
Occasional travel required

Nice To Haves

Bachelor's degree in related field preferred

Responsibilities

Supporting the 75+ events planned each year for both Correspondent Lending and for the company at large
Administrative tasks
Recommendation of new ideas, innovation, and general process improvement
Support regular travel arrangements for our national sales staff
Reviewing expense reports and ensuring compliance with company policy and guidelines
Set up vendors in our vendor management system
Maintain and organize vendor information
Research and develop “Pitch Decks” for catering, local restaurants, and swag
Manage catering interactions, including event set-up and breakdown for in-office events
Assist with event set-up and tear down as needed, on-site and off-site
Order business cards, name badges, and other necessary supplies including branded merchandise such as posters, flyers, and more
Organize and report on inventory of branded merchandise and other supplies
Help maintain and organize initiatives and deliverables on Smart Sheet
Manage all shipping and receiving needs for the Sales Operations area
Assist with overflow file delivery uploads with Client Support team