Event Coordinator

Medici•Austin, TX

11d

About The Position

We are seeking a Par-time detail-oriented and organized Event Coordinator to support the planning and execution of Medici’s signature events. This is an entry-level, support-focused role ideal for someone with little to no prior event experience who is eager to learn, help where needed, and contribute to meaningful, wellness-driven experiences. You will assist with coordinating logistics, tracking details, communicating with vendors and internal teams, and helping ensure our events run smoothly. Events include our annual gala , women’s wellness events , and Medici Day —a special experience where we invite potential clients to learn about wellness innovations and how Medici is changing lives.This role is perfect for someone who is highly organized, dependable, and enjoys behind-the-scenes work that makes events successful.

Requirements

Strong attention to detail and ability to follow through on tasks
Organized, reliable, and able to manage multiple small tasks at once
Comfortable communicating via email, phone, and messaging tools
Willingness to learn, ask questions, and take direction
Ability to work independently while staying aligned with the team
Positive attitude and team-first mindset

Nice To Haves

Interest in wellness, healthcare, events, or hospitality is a plus

Responsibilities

Assist with planning and coordinating Medici events, including:
Annual Gala
Women’s Wellness Events
Medici Day (client education and wellness experience)
Support event logistics such as timelines, checklists, guest lists, and schedules
Help coordinate vendors, venues, catering, décor, and event materials
Track event details to ensure nothing is missed before, during, or after events
Assist with invitations, RSVPs, and attendee communications
Support day-of event setup, coordination, and breakdown (as needed)
Help maintain organized event files, budgets, and planning documents
Assist leadership with administrative tasks related to event planning
Communicate clearly with internal team members to ensure alignment
Jump in where needed to support smooth execution of events