Event Coordinator | Full-Time | Miami Beach Convention Center

Oak View Group•Miami Beach, FL

1d•$25 - $28

About The Position

The Event Coordinator for the Miami Beach Convention Center & City Center Campus (Collins Canal Park, Rum Room, and Venu) is responsible for overseeing administrative functions for the Events Services Department. The Event Coordinator is mainly to provide administrative support for the Event Management, Event Operations, & Technical Operations. This position is responsible for overseeing small events up to 500 attendees and act as the primary contact in coordinating City of Miami Beach sponsored events, and campus event needs with venue staff, to ensure pre-planning, show days, and move-out are executed. This role pays an hourly rate of $25.00-$28.00. Benefits for Full-Time roles: Health, Dental and Vision Insurance, 401(k) Savings Plan, 401(k) matching, and Paid Time Off (vacation days, sick days, and 11 holidays). This position will remain open until May 15, 2026.

Requirements

High School Diploma or equivalent; some college work in business or hospitality preferred.
One to three years of experience with event coordination or event support.
Working knowledge of the principles of venue management, services and equipment for a similar facility.
Exceptionally detail-oriented; able to prioritize work; handle multiple projects at a given time with follow-through to completion.
Excellent written, verbal, and organizational skills; communicates well within the department and other departments as needed.
Ability to occasionally work nights, weekends, and holidays as needed based on the Event Services Department.
Main liaison within the Event Services Department to maintain Momentus database.
Demonstrated proficiency with Microsoft Office Suite (MS Word, MS Excel, MS PowerPoint and MS SharePoint and MS Outlook), Adobe and be familiar with a variety of office equipment.

Nice To Haves

Bi-lingual English/ Spanish preferred.
Knowledge of Momentus preferred.

Responsibilities

Perform various administrative functions, such as preparation of Event Services Database to include Event Management, event operations, and Technical operations documentation.
Organize event files, the Momentus event database, and purchase orders; maintain standard operating procedures; prepare and distribute weekly production reports; attend weekly event services department meetings; and maintain Department folders with all historical and current information.
Serve as the Event Coordinator for internal special events and City of Miami Beach-sponsored events.
Consult with clients to determine objectives and requirements for 500 attendees or fewer.
Meet with clients, partners, and vendors to plan scope and format of events and to establish event procedures and progress.
Plan and develop event resumes, pre-con agendas, post-event reports for services according to client requirements.
Create event resume detailing specifics of events logistics and distribute to all appropriate departments also notifying senior staff when events will affect them directly.
Maintain a comprehensive database of client information and all active vendors.
Coordinates services for events, such as set-up, catering, audio visual, telecommunications, union labor, signage, transportation, event security, etc.
Other duties and responsibilities as assigned.