Event Coordinator

@the Grounds•Roseville, CA

35d

About The Position

The Event Coordinator supports the planning and on-site execution of a variety of events at @the Grounds. This role works closely with clients and internal teams to ensure events are run safely, efficiently, and in accordance with facility policies. Responsibilities include assisting with event logistics, maintaining accurate documentation, communicating event requirements, supporting clients before and during events, and addressing issues as they arise in a fast-paced, event-driven environment that requires flexibility and the ability to work extended and irregular hours.

Requirements

Knowledge of or ability to learn event coordination, facility operations, and food and beverage operations
Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment
Ability to remain professional and solution-focused in high-pressure situations
Effective written and verbal communication skills
Proficiency with standard office software and the ability to learn event management systems
Ability to work extended and irregular hours, including nights, weekends, and holidays
Ability to meet the physical demands of the role, including standing, walking, climbing stairs, and lifting up to 40 pounds
Availability to work extended and irregular hours required

Nice To Haves

Experience in event coordination, hospitality, or a related field preferred
Two years of relevant work experience preferred
Four-year degree preferred but not required

Responsibilities

Assist with planning, coordinating, and executing events from pre-event through breakdown
Serve as a point of support for clients by communicating requirements, timelines, and facility policies
Track event details, including schedules, floor plans, room setups, and insurance requirements
Attend planning meetings and site walk,s and distribute follow-up information as needed
Maintain accurate event files, reports, and documentation
Communicate event needs clearly to operational department,s including facilities, housekeeping, conversions, concessions, and security
Support on-site event operations by addressing issues, responding to client and guest needs, and ensuring smooth execution
Adhere to all safety, security, and operational procedures, and assist with incident documentation and follow-up
Maintain a professional and positive presence with clients, guests, vendors, and staff
Perform other duties as assigned