Event Coordinator - Railyard Event & Conference Center

The Railyard Event & Conference Center•Elkins, WV

About The Position

Event Coordinator - The Railyard Event & Conference Center The Railyard Event & Conference Center will be a premier destination for Conventions, Conferences, Meetings, Dinner Shows, and Entertainment in the heart of Elkins, West Virginia. It is expected to open in Summer 2026 but we are hiring for key positions NOW to ensure a smooth opening of this fantastic new facility! Position Summary The Event Coordinator is responsible for managing all final details of events from start to finish. This includes banquets, business meetings, social events, job fairs, fundraisers, and all catered functions at the Railyard Event & Conference Center. The role requires strong organizational skills, exceptional communication, and the ability to ensure seamless execution of events through effective planning, coordination, and day-of management.

Requirements

Associate’s or Bachelor’s degree in Events Management, Communications, Hospitality, or related field preferred
Minimum of 1 year of experience or demonstrated interest in day-of event management
Experience in hospitality with the ability to adapt and make effective decisions under pressure
Proficiency in Microsoft Word, Excel, and Google applications
Dependability: Reliable, responsible, and committed to fulfilling obligations
Initiative: Willingness to take on responsibilities and challenges
Attention to Detail: Thorough and accurate in completing tasks
Judgment & Decision Making: Able to evaluate options and make timely decisions, even under stress
Achievement/Effort: Sets and pursues challenging goals with strong work ethic
Social Orientation: Enjoys working with others and building positive relationships
Cooperation: Maintains a pleasant, team-oriented attitude
Leadership: Comfortable taking charge and offering ideas when needed

Responsibilities

Manage event setup, day-of coordination, vendor communication, deliveries, and client needs
Maintain and coordinate event timelines, setup requirements, and production schedules
Attend all client meetings in advance of events and maintain accurate records and documentation
Plan and coordinate catered event details, including ordering goods, determining quantities, and scheduling staffing levels
Recommend personnel assignments and ensure appropriate manpower for each event
Conduct rehearsals, tastings, and walk-thrus as needed
Ensure rooms and event spaces are properly set up according to client specifications
Inspect final arrangements and collaborate with department heads to ensure smooth execution
Monitor service standards and ensure high quality production and guest experience
Communicate all event details to appropriate support staff and departments
Maintain accurate event files, notes, and documentation
Support the Food & Beverage Director with event-related tasks and followup
Perform additional duties as assigned