Event Coordinator

3CDC•Cincinnati, OH

1d•Onsite

About The Position

3CDC is under contract with the City of Cincinnati to manage, program, and oversee daily operations at Fountain Square, Washington Park, Ziegler Park, Court Street Plaza and Imagination Alley. Between these civic spaces, 3CDC internally produces over 1,400 events and hosts over 200 events for third-party clients. The Event Coordinator will assist in the day-to-day implementation, execution, tracking and follow-up of the civic space events produced by 3CDC. They will assist the Event Manager in the development of event programming, including planning, marketing and scripting event operations, while making sure all events are up to the 3CDC standard of quality. The Event Coordinator works with members of the events and operations departments to assist in all aspects of daily event and programming execution.

Requirements

Bachelor’s Degree from an accredited college or university in related degree program preferred.
Minimum of two years of related experience in the areas of events, client management, hospitality and/or tourism
Must have a valid state-issued driver’s license with a current address and acceptable driving record.
Willing to work nights, weekends, and holidays.
Ability to work well under stress.
Experience working with peers in collaborative fashion.
Strong attention to detail, excellent organizational skills, and work habits.
Self-motivated, focused, positive attitude, flexible and proactive.
Solid time management skills; ability to handle multiple projects, meet deadlines and function independently and efficiently in a fast-paced environment.
Experience in problem solving with ability to recognize issues and deal with them directly.
Must be able to maintain the highest degree of confidentiality.
Flexible with ability to work in a team setting supporting several people.
Ability and willingness to work varied hours as needed due to events, which includes nights, weekends, and holidays.
Excellent customer service skills.
Excellent oral and written communication skills.
Personable, positive, and enthusiastic attitude with capacity to deal effectively with internal and external stakeholders.
Proficient in computer applications such as Microsoft Word, Excel, PowerPoint, and Outlook as well as general office procedures and equipment.
Sense of initiative with desire to become truly involved in the business and downtown communities.
Ability to work outdoor events at Fountain Square, Washington Park, Court Street, Imagination Alley and Ziegler Park.
Ability to work at a computer terminal for an extended period.
Ability to work well under stress, as well as compare, decide, direct, instruct & problem-solve.
Digital dexterity and hand/eye coordination in operation of office equipment.
Able to speak and hear employees on the phone or in person.
Body motor skills sufficient to enable employee to move around the office environment.
Additional mental requirements: compare, decide direct, problem solve, analyze, instruct, and interpret.
The ability to work well under stress.
Must be physically fit to work on event sites – this includes but is not limited to; lifting heavy objects, standing on your feet for long periods of time, climbing ladders, and setting up event decorations.
May require long hours that include nights, weekends, and holidays.

Responsibilities

Assist event team in all aspects of event and program planning, from maintaining civic space event calendars to building relationships with event talent, vendors, suppliers, sponsors and staff.
Assist the event team in the day-to-day administrative tasks such as filing event documents, collecting and managing event data and managing event accounting needs.
Depending on events scope and size, duties could include advancing and artist rider fulfillment; food vendor recruitment and management; and coordinating with government entities such as Cincinnati Police, Fire and Health Departments.
Assist in execution of events and programming by updating detailed event scripts, layouts, and schedules; this also includes working on-site during events as needed.
Complete post-event work; contribute to event recaps.
Process season passes for the Ziegler Pool.
Delivery and retrieval of promotional items, gifts, on-site signage, etc. to our partners, clients, and civic spaces.
Provide on-site event assistance as needed including evenings, weekends and holidays. In the peak event months, this could be a weekly need. Schedule will be adjusted as necessary.
Coordinate and process 3CDC rental contracts, and secure payments for service fees.
Process permits on behalf of the City of Cincinnati and send appropriate approvals and communication to clients and City stakeholders.
Execute operational and administrative functions to ensure event information is delivered to the appropriate parities efficiently.