Event Coordinator|Full-Time| Santa Clara Convention Center
About The Position
Oak View Group Oak View Group (OVG) is the global leader in premium live entertainment infrastructure and services, with a platform spanning venue development and end-to-end capabilities across venue management, hospitality, and sponsorship sales. Founded in 2015, the company serves a collection of seven world-class owned venues and a client roster of the most iconic arenas, stadiums, convention centers, music festivals, performing arts centers, and cultural institutions, spanning four continents. Overview The Event Coordinator is primarily responsible for overseeing all aspects of the events taking place in the venue including developing, coordinating, and supervising all event related activities key to the operation of the facility including but not limited to maintaining security staffing plans, labor management, collection and distribution of event information from promoter/show representatives/sports teams, billing preparation/support, customer service representation to our guests and logistics of departmental activities relating to events. This role pays an hourly rate of $26.00-$32.00 Benefits for Full-Time roles: Health, Dental and Vision Insurance, 401(k) Savings Plan, 401(k) matching, and Paid Time Off (vacation days, sick days, and 11 holidays) This position will remain open until June 5, 2026.
Requirements
- 4-year degree from a college or university preferred.
- 1 year experience same or similar position in arenas, convention centers, stadiums or theaters preferred .
- Ability to work flexible and sometimes demanding schedules (including nights, weekends, holidays and extended hours).
Nice To Haves
- Experience with Microsoft Office products, and CAD software preferred.
Responsibilities
- Advance each show/event with appropriate show/promoter representative in a timely fashion.
- Communicates all event information to the appropriate Departments and staff.
- Develop accurate event seating information with the Sales Manager and Operations Manager, and ensures that event set-ups are accurate.
- Communicates in a timely manner with each Department Head regarding specific needs and information for each event.
- Prepares and distributes Event Data Sheet to all staff and Departments in a timely manner.
- Prepares post event report for all events coordinated.
- Meet with facility sports tenants to collect and distribute game requirements and coordinate efforts to produce tenant events.
- Work with promoters and agents to coordinate facilitate client needs for each event and provide cost estimates as required/requested.
- Preparation of and submission of expenses for event settlement.
- Attend settlement if required.
- Executes other operational duties as assigned.
Benefits
- Health, Dental and Vision Insurance
- 401(k) Savings Plan
- 401(k) matching
- Paid Time Off (vacation days, sick days, and 11 holidays)
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
