Event Coordinator

ASM Global • Pittsburgh, PA

11d • Onsite

About The Position

The Event Coordinator for Petersen Events Center and Victory Heights Arena will play a key role in delivering high-quality event experiences that align with operational goals and brand standards. This individual will be responsible for the planning, coordination, and execution of assigned private events and internal client meetings and events held within the facilities.

Requirements

• Bachelor’s Degree in a related area of study preferred
• 1-3 years professional related work experience preferred
• Proficiency in Microsoft Office and other basic technology
• Demonstrate excellent communication and customer service skills
• Excellent problem-solving and critical thinking skills
• Exceptional organizational and time management skills
• Must successfully pass a criminal background check
• Must be highly motivated, self-directed, and have the ability to work in a fast-paced environment
• Able to work nights, weekends, and holidays as needed
• Ability to lift, carry, push and pull up to 50 pounds

Responsibilities

• Conduct on-site tours with clients
• Primary point of contact for assigned meetings and events
• Coordinate outside service needs with food and beverage partner, & other vendors
• Lead and coordinate pre-con meetings with clients
• Create event documentation, including floor plans, event riders, and operational details.
• Serve as primary liaison between client and facility departments ensuring accurate setup and implementation of necessary changes
• Acts as Manager on Duty for scheduled event ensuring successful event execution
• Prepare event estimates and invoices for assigned events
• Assist with special projects and major events as needed (graduations, concerts, etc.)
• Performs various administrative tasks and other duties as assigned

Benefits

• Competitive salary, commensurate with experience, and a generous benefits package that includes medical, dental, vision, life and disability insurance, paid vacation, and 401k plan.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 5,001-10,000 employees