Event Coordinator I - Exposition Complex - 2

Brazos County•Bryan, TX

9d•Onsite

About The Position

General Summary: Primarily responsible for facilitating events for the inside facilities (Exhibit Hall and Ballrooms) at the Brazos County Exposition Complex. Responsible for assisting with setting up, tearing down, overseeing of events, and completing necessary paperwork for assigned events. Essential Duties: Facilitates event functions for the Exposition Complex including serving as a primary team member in event planning, management and evaluation; Is responsible for assisting the Marketing & Sales Managers and the Event Coordinator/Facilitator II as needed; Is responsible for serving as a primary contact person for all assigned event clients including the execution of the contract through the post event evaluation meeting; Assists customers as needed on the telephone and in person with planning events, including explaining all policies, procedures, and contract requirements; Assists the Marketing & Sales Managers and the Event Coordinator/ Facilitator II in coordinating and maintaining the master schedule of all events; Works with and supervises the full-time and part-time/temporary Facility Operations Assistants and Buildings and Grounds Attendants in coordinating set-up, tear-down, maintaining, and cleaning the building for all events; Assists in maintaining records of all assigned events; Assists the Marketing & Sales Managers and Event Coordinator/Facilitator II in performing bookkeeping functions, maintaining set fees, and deposits to accounts receivable ledger, and preparing various monthly reports; Confers with Marketing & Sales Managers and the Event Coordinator/Facilitator II concerning event scheduling and requirements; Exercises discretion and independent judgment as necessary in performing professional responsibilities; Must be willing to work shift hours as needed including nights, weekends, holidays, etc.; Other Duties as assigned. Supervision Received: Marketing & Sales Manager Given: Assists in supervising event personnel and building and grounds personnel, including assigning and reviewing detailed tasks and recommending personnel actions.

Requirements

A Bachelor of Science degree in a related field; or any equivalent combination of education and experience that provides the required knowledge, skills, and abilities.
Methods and practices used in event planning, facilitation, and management such as flexibility and multi-tasking in a high paced environment
Accounting and bookkeeping principles and practices
Office management
Personnel policies and procedures
Operate a computer, including word processing and spreadsheet software
Read and interpret policies, manuals, and written instructions
Balance accounts and prepare financial documents
Communicate effectively, orally and in writing
Work effectively and cooperatively with co-workers

Nice To Haves

At least one year of professional experience is preferred.

Responsibilities

Facilitates event functions for the Exposition Complex including serving as a primary team member in event planning, management and evaluation
Assists the Marketing & Sales Managers and the Event Coordinator/Facilitator II as needed
Serves as a primary contact person for all assigned event clients including the execution of the contract through the post event evaluation meeting
Assists customers as needed on the telephone and in person with planning events, including explaining all policies, procedures, and contract requirements
Assists the Marketing & Sales Managers and the Event Coordinator/ Facilitator II in coordinating and maintaining the master schedule of all events
Works with and supervises the full-time and part-time/temporary Facility Operations Assistants and Buildings and Grounds Attendants in coordinating set-up, tear-down, maintaining, and cleaning the building for all events
Assists in maintaining records of all assigned events
Assists the Marketing & Sales Managers and Event Coordinator/Facilitator II in performing bookkeeping functions, maintaining set fees, and deposits to accounts receivable ledger, and preparing various monthly reports
Confers with Marketing & Sales Managers and the Event Coordinator/Facilitator II concerning event scheduling and requirements
Exercises discretion and independent judgment as necessary in performing professional responsibilities
Must be willing to work shift hours as needed including nights, weekends, holidays, etc.
Other Duties as assigned