Event Assistant | Part-Time | Addition Financial Arena
About The Position
The Event Assistant role provides support to the Event Managers for the day-to-day operations of the events department. This position is comprised of office based administrative work and event operational support throughout the facility. The Event assistant provides administrative support through their involvement with scheduling, creating event related documents, and data logging/tracking. This position provides event day support through supervision and training of part-time staff and their involvement in providing oversight to small scale events, meetings, and activations.
Requirements
- Must be able to work a minimum of 20 hours a week
- 1-2 years of previous experience with events preferred.
- Must be available during normal business hours, nights, weekends, and holidays based on the Addition Financial Arena event calendar
- Excellent verbal and written communication skills, with the ability to interact professionally with staff, clients, and vendors.
- Prior experience in event operations, customer service, or hospitality strongly preferred.
- Strong organizational and time-management skills with the ability to manage multiple tasks in a fast-paced environment.
- Strong problem-solving skills and the ability to remain calm and effective under pressure.
- Must have experience using Microsoft Office and Excel
Responsibilities
- Assistance with day of event operations: set up of staffing check in areas, distribution of paperwork, building walk throughs and event day problem solving.
- Supervise, assist, and motivate part time staff throughout the duration of the event
- Create event related paperwork, including info sheets, staff posting sheets, and data sheets
- Assist with the scheduling of part-time employees, utilizing our staffing software to create shifts and confirm working staff
- Facilitate employee communications on a routine basis, with the focuses of transparency, continual improvement, and highlighting employee contributions
- Assist with and/or coordinate smaller scale event elements, meetings, or activations such (VIP, Sponsor Activations, Cypress Room )
- Assists throughout the hiring process through scheduling and participating in Interviewing, Onboarding and Training for new employees
- Assistant in the development and implementation of department wide training programs
- Participate in weekly scheduled meetings with the events department, interdepartmental, and external stakeholder meetings
- Assist the Event Managers with the processing of biweekly Events Department payroll to HR
- Compile vendor invoices and assist with the timely processing of them
- Help maintain and update the Staff Guidebook and Guest Services Binders
- Other tasks as assigned
Benefits
- 401(k) Savings Plan
- 401(k) matching
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
No Education Listed
