Event Assistant | Part-Time | Addition Financial Arena

Oak View Group•Orlando, FL

9h•$17•Onsite

About The Position

Oak View Group Oak View Group is the global leader in venue development, management, and premium hospitality services for the live event industry. Offering an unmatched, 360-degree solution set for a collection of world-class owned venues and a client roster that includes the most influential, highest attended arenas, convention centers, music festivals, performing arts centers, and cultural institutions on the planet . Overview The Event Assistant role provides support to the Event Managers for the day-to-day operations of the events department. This position is comprised of office based administrative work and event operational support throughout the facility. The Event assistant provides administrative support through their involvement with scheduling, creating event related documents, and data logging/tracking. This position provides event day support through supervision and training of part-time staff and their involvement in providing oversight to small scale events, meetings, and activations. This role will pay an hourly rate of $17.00. Benefits for Part-Time roles: 401(k) Savings Plan and 401(k) matching This position will remain open until May 1, 2026.

Requirements

Must be able to work a minimum of 20 hours a week
1-2 years of previous experience with events preferred.
Must be available during normal business hours, nights, weekends, and holidays based on the Addition Financial Arena event calendar
Excellent verbal and written communication skills, with the ability to interact professionally with staff, clients, and vendors.
Prior experience in event operations, customer service, or hospitality strongly preferred.
Strong organizational and time-management skills with the ability to manage multiple tasks in a fast-paced environment.
Strong problem-solving skills and the ability to remain calm and effective under pressure.
Must have experience using Microsoft Office and Excel

Nice To Haves

Prior experience in event operations, customer service, or hospitality strongly preferred.

Responsibilities

Assistance with day of event operations: set up of staffing check in areas, distribution of paperwork, building walk throughs and event day problem solving.
Supervise, assist, and motivate part time staff throughout the duration of the event
Create event related paperwork, including info sheets, staff posting sheets, and data sheets
Assist with the scheduling of part-time employees, utilizing our staffing software to create shifts and confirm working staff
Facilitate employee communications on a routine basis, with the focuses of transparency, continual improvement, and highlighting employee contributions
Assist with and/or coordinate smaller scale event elements, meetings, or activations such (VIP, Sponsor Activations, Cypress Room )
Assists throughout the hiring process through scheduling and participating in Interviewing, Onboarding and Training for new employees
Assistant in the development and implementation of department wide training programs
Participate in weekly scheduled meetings with the events department, interdepartmental, and external stakeholder meetings
Assist the Event Managers with the processing of biweekly Events Department payroll to HR
Compile vendor invoices and assist with the timely processing of them
Help maintain and update the Staff Guidebook and Guest Services Binders
Other tasks as assigned