Event Assistant - Part Time

City of Gainesville • Gainesville, FL

5d • $16 - $26

About The Position

If you are an Internal City Employee, Retiree or Dependent/Survivor of a City Employee please apply internally via Career Icon in your Workday account. Make a difference in the community you live in! As a Community Builder—an employee with the City of Gainesville— you will have a direct hand in building and improving your community and making a visible impact on the lives of your neighbors. Working for local government is more than a job, it’s a chance to contribute to community success and to help enhance the Gainesville way of life. Department: GG_Parks, Recreation and Cultural Affairs: Cultural Operations Salary Range Minimum: $16.43 Salary Range Maximum: $26.40 Closing Date: 04/17/2026 Job Details: This position serves as an Event Assistant for the Cultural Affairs Division within the City of Gainesville Parks and Recreation Department. The role supports the planning, coordination, and on-site execution of cultural events and public programs that engage the community. The Cultural Affairs Division produces festivals, concerts, performances, exhibitions, educational workshops, historic and cultural programs, ceremonies, and community celebrations, and works closely with cultural advisory boards to support programming and public engagement initiatives. Strong clerical skills, clear and professional communication, and close attention to detail are essential. This position averages approximately 20-25 hours per week, with hours scheduled based on program and event needs, including occasional evenings and weekends. This position require DCF screening Job Description: SUMMARY Assists the Recreation Leader with the development, implementation, and coordination of a variety of recreational programs and activities within an assigned City recreational facility. Provides oversight and guidance to Recreation Aide I. Positions allocated to this classification report to a designated supervisor and work under general supervision. Work in this class is distinguished from other classes by its oversight of assigned recreational programs and activities. EXAMPLES OF WORK This section of the job description is not intended to be a comprehensive list of duties and responsibilities of the position. The omission of a specific job function does not absolve an employee from being required to perform additional tasks incidental to or inherent in the job. Performance of lower level duties may be required. ESSENTIAL JOB FUNCTIONS Follows and enforces all city and departmental policies and procedures. Assists supervisor with the planning, coordination and implementation of recreational activities, such as, special events, sports leagues, instructional programs, special population programs, dances, general recreation programs and other related activities. Assists with performing site program criteria evaluations by taking notes, providing feedback to assigned staff and following-up with supervisor. Assists in the development of new programs and classes. Answers public inquiries about programs. Receives and records complaints; and informs supervisor. Assists supervisor in responding to requests for services from the public and other agencies. Assists in the collection of surveys related to the evaluation of programs and makes recommendations for modifications and improvements. Opens and closes park and recreation facilities and buildings, according to schedule. Maintains registration, participation, inventory and expenditure records for recreation programs. Provides monthly report of these records. Oversees facility and program safety and risk management. Reports needed maintenance and repairs to supervisor. Assists in marketing recreational programs including meeting with community groups and implementing new concepts, such as, computerized program registration. Enforces published schedules and coordinates assigned staff. Maintains facility, equipment and supply inventory; keeps all equipment and supplies in good working condition; and/or cares for livestock and other live animals, including but not limited to, invertebrates, fish, reptiles and amphibians. Assists with selection, promotion, discharge and recommends other appropriate personnel actions. Assists with pre-employment testing and training of staff. Assists with swimming lessons by providing support and supervision both in and out of the water. Transports participants and/or staff, depending upon assignment and work location. Attends work on a continuous and regular basis. NON-ESSENTIAL JOB FUNCTIONS May act in the absence of the Recreation Leader and/or Recreation Supervisor. Conducts routine maintenance and custodial tasks at parks facilities and buildings. Prepares recreational facilities for classes, meetings, events and activities, may include setting up chairs and tables, moving furniture and equipment. Performs other related duties as assigned.

Requirements

• Graduation from high school or possession of an acceptable equivalency diploma and two (2) years of progressively responsible experience in recreational programming, instruction, or related work.
• Valid Florida Driver’s License is required within thirty (30) days of appointment.
• American Red Cross certification (or equivalent) in First Aid, Automated External Defibrillator (AED), and Cardiopulmonary Resuscitation (CPR) is required within six (6) months of appointment.

Responsibilities

• Assists supervisor with the planning, coordination and implementation of recreational activities, such as, special events, sports leagues, instructional programs, special population programs, dances, general recreation programs and other related activities.
• Assists with performing site program criteria evaluations by taking notes, providing feedback to assigned staff and following-up with supervisor.
• Assists in the development of new programs and classes.
• Answers public inquiries about programs.
• Receives and records complaints; and informs supervisor.
• Assists supervisor in responding to requests for services from the public and other agencies.
• Assists in the collection of surveys related to the evaluation of programs and makes recommendations for modifications and improvements.
• Opens and closes park and recreation facilities and buildings, according to schedule.
• Maintains registration, participation, inventory and expenditure records for recreation programs.
• Provides monthly report of these records.
• Oversees facility and program safety and risk management.
• Reports needed maintenance and repairs to supervisor.
• Assists in marketing recreational programs including meeting with community groups and implementing new concepts, such as, computerized program registration.
• Enforces published schedules and coordinates assigned staff.
• Maintains facility, equipment and supply inventory; keeps all equipment and supplies in good working condition; and/or cares for livestock and other live animals, including but not limited to, invertebrates, fish, reptiles and amphibians.
• Assists with selection, promotion, discharge and recommends other appropriate personnel actions.
• Assists with pre-employment testing and training of staff.
• Assists with swimming lessons by providing support and supervision both in and out of the water.
• Transports participants and/or staff, depending upon assignment and work location.
• Attends work on a continuous and regular basis.

Benefits

• The City of Gainesville offers a competitive benefits package and opportunities to grow both professionally and personally.
• All ‘regular’ employees are eligible for traditional benefits such as health insurance, life insurance, paid leave, 11 paid a holidays a year, a pension plan and a deferred compensation plan, but we also o ff er great things like on-site fi tness centers, tuition reimbursement, on-site medical sta ff and a wellness program to keep you healthy and happy.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 1-10 employees