Event Assistant
BallenIsles Country Club•City of Rye, NY
About The Position
The Administrative & Catering Support role provides vital assistance to the club’s management and events teams. This position supports daily administrative functions, member communications, and catering/event operations to ensure seamless experiences for members and guests. The ideal candidate thrives in a fast paced environment, is highly organized, and enjoys working with people.
Requirements
- Prior administrative, hospitality, or event support experience preferred
- Strong communication and interpersonal skills
- Excellent organizational skills with strong attention to detail
- Proficiency in Microsoft Office (Word, Excel, Outlook); familiarity with club management systems a plus
- Ability to multitask and prioritize in a dynamic environment
- Professional demeanor and commitment to outstanding service
Responsibilities
- Greet and assist members, guests, and vendors in a professional and friendly manner
- Manage phone calls, emails, and general inquiries
- Support club managers with scheduling, document preparation, and reporting
- Maintain organized digital and physical filing systems
- Assist with membership communications, newsletters, and updates
- Coordinate deliveries, office supplies, and vendor interactions
- Assist in administrative planning and coordinating club and private events
- Prepare event materials, menus, and administrative documents
- Liaise with members and clients regarding event details and expectations
- Support on site event setup, check in, and guest service as needed
- Coordinate with culinary and service teams to ensure successful event execution
- Maintain event calendars and manage related communications
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
Upload and Match Resume
What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
No Education Listed
