Ethics Advisor 3

NASA Jet Propulsion Laboratory

1d

About The Position

New ideas are all around us, but only a few will change the world. That’s our focus at JPL. We ask the biggest questions, then search the universe for answers—literally. We build upon ideas that have guided generations, then share our discoveries to inspire generations to come. Your mission—your opportunity—is to seek out the answers that bring us one step closer. If you’re driven to discover, create, and inspire something that lasts a lifetime and beyond, you’re ready for JPL. Located in Pasadena, California, JPL has a campus-like environment situated on 177 acres in the foothills of the San Gabriel Mountains and offers a work environment unlike any other: we inspire passion, foster innovation, build collaboration, and reward excellence. Administer and ensure compliance with business ethics regulations and policies. Advise management and employees on ethics and business conduct issues. Investigate potential and known violations of ethics and business conduct standards. Establish and implement ethics and business conduct communications and training programs. Reporting to the JPL Ethics Officer and as part of the Ethics Office team, implement the Ethics and Business Conduct Program at the Laboratory; administer and ensure compliance with business ethics regulations and policies with specific emphasis on assessing and resolving conflicts of interest (COI), procurement ethics, and proper use of JPL and sponsor resources. Interface and educate all levels of personnel on a wide range of ethics and business conduct questions and issues that are complex, highly confidential, extremely sensitive, and have frequent, critical deadlines. Lead investigations of potential and known violations of ethics and business conduct standards raised by employees, business partners and other third parties, including planning, interviewing, gathering and analyzing evidence, and writing investigation reports. Evaluate and analyze employee outside activities and other COI disclosures to identify risks, determine appropriate action, and ensure compliance with policy; conduct other internal ethics reviews as needed. Support the development and implementation of ethics communications, training, and awareness programs; conduct ethics training as needed. Review and disseminate ethics-related policies and procedures to employees across the Laboratory; support ethics requirements and related processes, ensuring consistency with government and industry standards. Contribute to database management and drafting of quarterly Ethics Office performance reports, including the collection and reporting of data and metrics; prepare reports and presentations for wide-ranging, complex topics. Monitors violations of ethics and compliance standards and procedures. Under minimal direction, support operational and / or procedural assignments that require the exercise of considerable discretion and independent judgment, and are often complex. multidimensional and/or cross-disciplinary in nature. Tasks involve the handling of confidential information. Understand the implications of work and makes recommendations for solutions. Determine methods and procedures on new assignments. The incumbent is expected to conduct themselves ethically and with the utmost integrity in carrying out their responsibilities.

Requirements

• Bachelor’s degree from an accredited four-year college or university in business, social sciences, human resources, or related discipline with a minimum of 6 years related experience; Masters degree in similar disciplines with a minimum of 4 years of related experience; or PhD in similar disciplines with a minimum of 2 years related experience.
• Extensive understanding and wide application of advanced principles, theories, concepts and techniques in a relevant field, such as : human resources, personnel security, internal audit, acquisition, or other compliance-oriented field.
• Able to identify and resolve a conflict of interest.
• Excellent verbal and written communication skills, active listening, critical thinking, multi-tasking and time management skills.
• Extensive experience dealing with confidential information appropriately and a successful track record for exercising good judgment and discretion.
• Significant and demonstrated experience ability to provide authoritative advice on ethics issues, supervise and conduct reviews and investigations, write reports, and facilitate corrective action.
• Experience planning and conducting internal investigations.
• Proven ability to develop and deliver ethics and related compliance training.
• Strong business acumen, professional presence, interpersonal skills, and ability to interact effectively with all levels of personnel; ability to exercise extraordinary tact, diplomacy, discretion.
• Experience with Microsoft Office applications – Word, Excel, PowerPoint, Outlook, database applications.
• Excellent organization skills and the ability to work under varying deadlines and ability to remain flexible as demands and priorities change.
• Ability to work independently, manage heavy workloads and balance conflicting priorities.

Nice To Haves

• Professional certification(s) applicable to job responsibilities a plus.
• CCEP (Certified Ethics and Compliance Professional).
• CFE (Certified Fraud Examiner) and/or CIA (Certified Internal Auditor) certification

Responsibilities

• Administer and ensure compliance with business ethics regulations and policies.
• Advise management and employees on ethics and business conduct issues.
• Investigate potential and known violations of ethics and business conduct standards.
• Establish and implement ethics and business conduct communications and training programs.
• Implement the Ethics and Business Conduct Program at the Laboratory
• Assess and resolving conflicts of interest (COI), procurement ethics, and proper use of JPL and sponsor resources.
• Interface and educate all levels of personnel on a wide range of ethics and business conduct questions and issues that are complex, highly confidential, extremely sensitive, and have frequent, critical deadlines.
• Lead investigations of potential and known violations of ethics and business conduct standards raised by employees, business partners and other third parties, including planning, interviewing, gathering and analyzing evidence, and writing investigation reports.
• Evaluate and analyze employee outside activities and other COI disclosures to identify risks, determine appropriate action, and ensure compliance with policy; conduct other internal ethics reviews as needed.
• Support the development and implementation of ethics communications, training, and awareness programs; conduct ethics training as needed.
• Review and disseminate ethics-related policies and procedures to employees across the Laboratory; support ethics requirements and related processes, ensuring consistency with government and industry standards.
• Contribute to database management and drafting of quarterly Ethics Office performance reports, including the collection and reporting of data and metrics; prepare reports and presentations for wide-ranging, complex topics.
• Monitors violations of ethics and compliance standards and procedures.
• Under minimal direction, support operational and / or procedural assignments that require the exercise of considerable discretion and independent judgment, and are often complex. multidimensional and/or cross-disciplinary in nature.
• Tasks involve the handling of confidential information.
• Understand the implications of work and makes recommendations for solutions.
• Determine methods and procedures on new assignments.
• The incumbent is expected to conduct themselves ethically and with the utmost integrity in carrying out their responsibilities.

Benefits

• JPL has a catalog of benefits and perks that span from the traditional to the unique. This includes a variety of health, dental, vision, wellbeing, and retirement plans, paid time off, learning, rideshare, childcare, flexible schedule, parental leave and many more.
• Our focus is on work-life balance, and living healthy, fulfilling lives as we Dare Mighty Things Together.
• For benefits eligible positions, benefits are effective the first day of the month coincident with or immediately following the employee’s start date.
• For further benefits information click Benefits and Perks

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level