Estimating and Procurement Coordinator
About The Position
Ames Construction has built America for more than 60 years, and the exceptional people who make up our team are a vital factor in our success. We are a full-service, heavy civil and industrial general contractor that brings innovative solutions to many market segments, from highway and bridge construction to mining and rail. Ames is an employee -owned company that retains its entrepreneurial spirit while offering the experience and stability of a proven construction industry leader. Equipped with our core values of People, Team, Our Bond, Persistence, and Vision, we make communities across the U.S. safer, keep supply chains moving, and lay the groundwork for a sustainable future. By joining Ames, you will be working with talented colleagues at an award-winning, nationally recognized top 65 general contractor. The Estimating and Procurement Coordinator is a critical support role within the Mountain Office Estimating team, responsible for managing comprehensive bid documentation, coordinating vendor and subcontractor outreach, and assisting with all facets of proposal preparation. This role collaborates closely with the Chief Estimator, Vice President of Engineering, and other team members to ensure the timely, accurate, and compliant submission of all bids and proposals.
Requirements
- Demonstrated proficiency in managing, organizing, and tracking a high volume of technical documents (RFPs, blueprints, addenda) using systems like Adobe Acrobat or Bluebeam Revu.
- Experience using CRM software (e.g., Cosential) or bid management platforms (e.g., Pipeline) for data entry, tracking, and reporting.
- Foundational understanding of construction lien laws and compliance filing procedures (e.g., filing SCR numbers) or the ability to quickly learn and execute state-specific compliance tasks.
- Strong administrative skills with experience in documenting compliance efforts, including DBE outreach and reporting.
- A proactive, self-motivated approach to problem-solving, coupled with the ability to work collaboratively within a dynamic team structure.
- Excellent verbal and written communication skills to professionally interface with clients and partners.
- Exceptional attention to detail and the ability to prioritize tasks effectively in a deadline-driven environment to ensure all submissions are complete and on time.
Responsibilities
- Download and organize RFPs, Bid Documents, Addenda, and related materials; and notify estimating team of all updates.
- Manage and use Pipeline Software to solicit vendors and subcontractors, including updating solicitations and adding new vendors and subcontractors.
- Ensure all RFP, Bid Documents, and addenda are distributed to relevant subcontractors and suppliers
- Advertise bid opportunities and solicit participation from qualified subcontractors and suppliers.
- Contact Disadvantaged Business Enterprises (DBEs), follow up contact as needed, maintain updated DBE logs, and ensure good faith efforts are properly documented.
- Support NDA processes for bids and proposals, including coordination and submission.
- Assist in completing Bid and Proposal forms and gathering required information.
- Contribute to Proposal development and formatting as needed.
- Assist with completion of pre-qualification forms for clients and agencies and submit as required.
- Assist with client, subcontractor and vendor NDA process as requested.
- Submit client documentation and correspondence as necessary.
- Assist in entering and updating bid data in Cosential (CRM), including bid results and client information.
- Print and organize documents as requested.
- Maintain and update Outlook calendar for estimating activities.
- Work with Project Managers to complete Project Information Sheets (PIS).
- Update team resumes and assists with marketing materials.
- Research and identify new bidding opportunities.
- Perform essential Lien law compliance tasks for each project as per state requirements (i.e. filing SCR Numbers).
Benefits
- People are the most important asset at Ames Construction.
- Ames’ non-craft benefits package is designed so that our team members flourish, with medical, dental, and vision (all at one low premium), voluntary benefits, generous retirement benefits, and company holidays and paid time off.
- Please see the Benefits section of our Careers page for more information.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
Number of Employees
1,001-5,000 employees
