Estate and Probate Administrative Assistant

DM Cantor•Phoenix, AZ

2d•$65,000•Onsite

About The Position

At DM Cantor Estate and Probate Practice, we understand that everyone dies — but not everyone plans for it. While most people avoid thinking about death, we don’t shy away from the end. We prepare for it. We help families protect legacies, navigate loss, and manage high-stakes details when clarity matters most. Behind every seamless client experience and well-run legal practice is someone like you: organized, reliable, proactive, and calm under pressure. We are looking for a full-time Administrative Assistant who thrives on keeping things running smoothly, supporting attorneys and staff, and being the steady backbone of a sophisticated Estate and Probate practice. This role is ideal for someone who takes pride in precision, communication, and follow-through — and who wants to grow with a nationally recognized firm where their contributions truly matter. We want to read about you and why you want to join our firm. Please submit a cover letter. We will not contact you if we do not receive one.

Requirements

Minimum 2 years of administrative experience in a professional office setting (legal experience preferred but not required)
Bachelor’s Degree or extensive workplace experience
Strong organizational skills and exceptional attention to detail
Professional, courteous, and client-focused — especially with elderly clients and sensitive matters
Excellent written and verbal communication skills
Ability to manage multiple priorities while staying calm and efficient
Tech-savvy and comfortable working with legal software, document management systems, and Microsoft Office
A proactive mindset — you see what needs to be done and do it

Responsibilities

Provide day-to-day administrative support to attorneys and paralegals
Manage calendars, schedule client meetings, and coordinate deadlines
Prepare, organize, and maintain client files and correspondence
Assist with document formatting, proofreading, scanning, and filing
Communicate professionally with clients, courts, and third-party professionals
Handle incoming calls and emails
Ensure workflows stay organized, deadlines are met, and nothing slips through the cracks

Benefits

Competitive Compensation : From $65,000/year or more, depending on experience.
Time off: 30 paid days off annually. 10 holidays, 15 vacation days, and five personal/sick days.
Loyalty vacation program: Earn one additional day each year (for five years), and milestone bonuses on major anniversaries.
Medical Insurance: DM Cantor covers 50% of the base plan in your first year and 100% after.
Dental, Vision, and Life Insurance: Employees enjoy dental, vision, and life Insurance paid fully by DM Cantor.
401(k): DM Cantor generously matches 3.5% of employees’ 401(k) contributions.
Breakfast is catered for the firm every month, Family-style lunches are catered bi-weekly, and quarterly happy hours, firm outings, and other gatherings occur throughout the year. Families and children’s attendance are always encouraged at DM Cantor.
Our team works full-time, Monday through Friday, from 8:00 a.m. to 5:00 p.m.
Our prestigious downtown office provides panoramic views of the Phoenix skyline from our penthouse suite and multiple floors in the prestigious Two Renaissance Tower Downtown, where employees enjoy endless snacks, drinks, employee lounges, and restaurants in the building and within walking distance.
DM Cantor Estate and Probate Practice invests in mentorship and strategy sessions to make you a better administrative assistant, not a busier one. Our team receives consistent mentorship in a collaborative environment. We offer endless opportunities for growth and expansion.