ESL Administrative Specialist

Newport News Public Schools•Newport News, VA

1d•Onsite

About The Position

This position is responsible for providing direct administrative support to the ESL department within the department's office, serving as the office manager. The role involves a wide range of administrative and financial tasks, including managing grants, preparing reports, handling clerical duties, and assisting with communication and student registration processes.

Requirements

Completion of standard high school diploma with completion of business school and some college accounting courses or any combination of experience and training including or supplemented by business school courses.
Ability to organize and maintain clerical and financial records and prioritize workload completing multiple tasks during any given day.
Ability to make complex mathematical computations rapidly and accurately, including excellent bookkeeping and accounting skills.
Ability and experience in inputting, organizing and maintaining financial records including invoices, purchase orders, reimbursements, and databases in an electronic format and system.
Knowledge of standard office procedures, practices, recordkeeping, and equipment.
Ability to type accurately at a reasonable rate of speed.
Considerable judgment and tact in handling many diverse problems.
Excellent public relations and telephone skills.
Ability to establish and maintain effective working relationships with other employees and the general public.
Ability to maintain confidentiality and demonstrate good judgment, tact and courtesy.
Ability to follow complex oral and written directions, work independently.

Nice To Haves

Bilingual speaker / translator preferred

Responsibilities

Performs all bookkeeping, accounting tasks for federal and state grants, including Title III, as well as local school division budget codes.
Prepares applications, amendments, monthly reimbursement requests, and other forms for various federal and state grants.
Uses SPAs, requisitions, authorizes receipts/payment on computer, requests checks, and pays invoices.
Prepares requisitions, vouchers, budget forms and other reports.
Prepares complex statistical and other reports requiring a number of separate tabulations and Excel formulas and pivot tables.
Performs general clerical tasks including correspondence, filing, copying, meeting and travel arrangements, telephone, scheduling, document distribution, typing, record keeping, and public relations.
Proofreads documents for accuracy and proper adherence to instructions/guidelines.
Responsible for arrangements/set-up for meetings.
Maintains budgets for all grants and local funds.
Processes certificates of absence, requests for leave and local travel forms.
Assist with communication/serve as liaison for visitors, parents, teachers, and students.
Keeps abreast of all federal and state ESL guidelines pertaining to ESL assessment.
Working knowledge of MUNIS mainframe system including: Payroll applications, accounts payable and Accounts receivable.
Assist in ESL student registration process.
Input ESL coding as appropriate in eSIS.
Support ESL department as needed.
Models nondiscriminatory practices in all activities.