Entry-Level Office Assistant

Portnoff•King of Prussia, PA

2d•$16•Onsite

About The Position

Established in 1989, Portnoff Law Associates, Ltd. is a law firm that limits its practice to the collection of unpaid real estate taxes and municipal utility fees. PLA now represents more than 200 municipal clients throughout Pennsylvania, with offices in King of Prussia, Allentown and Aliquippa. PLA is looking for candidates who are driven by a personal desire to excel along with a sense of excitement to join a team that seeks to represent its municipal clients with distinction. As an Office Assistant, you will have the opportunity to work and interact with team members at all levels of our firm. You will be required to work onsite and to help ensure a productive work environment through managing the proper distribution and processing of incoming mail, collating and mailing pleadings to various courthouses and operating standard mailroom equipment. The ideal candidate is someone looking to start a career working for a law firm who possesses a strong attention to detail, works with a sense of urgency, is flexible and capable to effectively collaborate and work in a team environment. PLA offers competitive employment packages that include benefits and advancement opportunities.

Requirements

High School Diploma or equivalency required
One-three years of related office experience preferred
Valid PA driver’s license required and successful completion of employment background check, including credit reference checks
Ability to work additional hours, including overtime on occasion, until work for day is complete
Ability to organize and handle multiple priorities, remain flexible, complete projects on time
Ability to work and relate with people at all levels, in and out of organization
A willingness to learn new things and the demonstrated ability to implement/execute new skills quickly
Proficient in Microsoft Office (Word, Excel, Outlook) and ability to learn and navigate internal software programs
Dependable with strong work ethic and personal integrity
Ability to learn and navigate Collection Partner (aka Hubbard) software

Responsibilities

Open, sort, scan and/or distribute mail, emails and faxes.
Update receipt of correspondence, returned mail, electronic payments and sheriff’s returns of service in accordance with PLA policies and procedures.
Operate mailroom and office equipment as needed; troubleshoot, solve and coordinate repairs as necessary.
Conduct electronic filing of pleadings.
In compliance with PLA policies and procedures, prepare files and documents for return to client and/or destruction.
Keep track of office supplies and inform management when inventory is low.
Share in the responsibility of conducting errands as needed or as directed.
Share in the responsibility of keeping common areas including mailroom and kitchen and clean and fully stocked.
Ensure commercial and personal printers are stocked with paper; conduct preventive and on-going maintenance (i.e. change toner cartridges); troubleshoot and solve printing failures (i.e. jams); coordinate technical repairs.
Attend and participate in staff meetings; make recommendations for improving workflow.
Attendance at work is an essential function of this position.
Other duties as assigned.