Entertainment & Theming Coordinator
About The Position
The Entertainment & Theming Coordinator plays a key supporting role in the planning, coordination, and execution of COTALAND’s live entertainment and theming projects. This position works across multiple departments — including Costuming, Technical Services, Creative, Operations and Maintenance — to ensure entertainment experiences, show elements and themed environments are delivered on time, on brand and ready for guests. From rehearsal logistics and production tracking to scenic theming installation and vendor coordination, this position ensures strong follow-through on creative and operational goals.
Requirements
- 1–2 years of experience in entertainment production, themed environments, or live event coordination
- Strong organizational and time management skills
- Excellent verbal and written communication
- Ability to support multiple projects and timelines with attention to detail
- Proficiency in Microsoft Office and/or project management tools
- Positive, proactive attitude with a team-player mindset
- Flexible availability including weekends, holidays, and evenings
Nice To Haves
- Previous theme park entertainment experience
- Experience supporting character programs or scenic installations in a theme park setting
- Familiarity with entertainment safety and show operational protocols
- Background in live events, technical theater, or creative production environments
- Working knowledge of Adobe Photoshop and Illustrator for basic layout, signage, or scenic reference needs
Responsibilities
- Provide administrative and logistical support for live entertainment and theming projects
- Coordinate daily operations for shows, characters, parades, and events
- Assist with vendor scheduling, onsite walkthroughs, and theming installation follow-up
- Support rehearsals, performer check-ins, show calls, and backstage needs
- Track project timelines, schedules, and budget documentation
- Serve as a liaison between entertainment and departments including Creative, Tech Services, Costuming, and Ops
- Help manage theming punch lists, sample reviews, and installation deliverables
- Document rehearsal notes, performance feedback, and scenic progress updates
- Maintain an organized and guest-ready backstage and support environment
- Assist with auditions, onboarding, training logistics, and character support
Stand Out From the Crowd
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
Number of Employees
51-100 employees
