Enterprise Sales Coordinator

Pearl

31d•Remote

About The Position

The Enterprise Sales Coordinator provides critical administrative and operational support to the Head of DSO Sales, enabling the sales leader to focus on strategic client relationships and revenue growth. This role combines client-facing responsibilities with behind-the-scenes coordination to ensure seamless execution of sales activities, client engagement initiatives, and team operations.

Requirements

1+ years of experience in sales coordination, executive support, or client services
Exceptional organizational skills with strong attention to detail
Excellent written and verbal communication skills
Proficiency in CRM systems (Salesforce/HubSpot), calendar tools, and travel booking platforms
Ability to manage multiple priorities in a fast-paced environment
Discretion and professionalism when handling confidential client information
Proactive problem-solver with a client-service mindset

Nice To Haves

Experience in B2B SaaS, healthcare technology, or dental industry
Familiarity with enterprise sales cycles and DSO (Dental Support Organization) landscape
Event planning certification or demonstrated event management experience
Experience supporting C-level executives

Responsibilities

Plan and execute client events including dinners, receptions, ski trips, and private gatherings
Coordinate event logistics: venue selection, catering, invitations, RSVPs, and on-site management
Manage event budgets and track expenses against allocated funds
Develop and maintain event playbooks for consistent, high-quality execution
Capture post-event follow-ups and ensure timely outreach to attendees
Draft and send client correspondence, including meeting follow-ups, thank you notes, and outreach emails
Prepare personalized communications on behalf of the Head of DSO Sales
Maintain client communication logs and ensure timely responses
Coordinate multi-stakeholder communications for complex deals
Manage the strategic gifting program including selection, procurement, and delivery
Track gift budgets and maintain records for compliance purposes
Source and curate high-quality, thoughtful gifts appropriate for executive-level clients
Coordinate timing of gifts with key milestones (deal closings, holidays, client achievements)
Manage the Head of DSO Sales calendar, scheduling meetings and protecting focus time
Coordinate complex scheduling across multiple time zones and stakeholders
Book and manage travel arrangements including flights, hotels, and ground transportation
Prepare travel itineraries with meeting details, client background, and logistics
Process and reconcile travel expenses in a timely manner
Maintain CRM data accuracy and update opportunity records as needed
Prepare meeting materials, agendas, and presentation decks
Compile sales reports and client activity summaries
Coordinate with internal teams (Marketing, Customer Success, Partnerships) on client-related initiatives
Manage vendor relationships for events, gifts, and travel