Enrollment Project Manager

Reed College • Portland, OR

36d • $61,000 - $69,000 • Onsite

About The Position

The Project Manager leads short-term and long-term, internal and external, and fast-paced production processes for admission projects, operations, marketing, and financial aid for creative, technical, and professional projects that bolster Reed's enrollment and financial aid programs. This position is vital in keeping the entire Enrollment Division on track to meet deadlines and working collaboratively across teams within the division, the college, and with external stakeholders, managing office logistics, and fiduciary obligations. This role reports to the VP/Dean of Admission and Financial Aid. This is not a remote position. Reed College offers an exceptional benefits package, including a comprehensive medical and dental insurance option for you (Reed pays 60% on medical and dental insurance premiums for your dependent), 403(b) retirement plan with 10% employer contribution (after one year of service), educational assistance for employees and their children, 22 days of paid vacation, paid holidays, half-day Fridays in the summer, and many other campus amenities. This is a full-time role with typical work hours of 8:30 a.m. to 5:00 p.m. with a one hour unpaid lunch. The starting salary for this position is $61,000-$69,000. Pay offers are contingent upon experience and are determined through an internal pay assessment. This is an exempt position on grade 6. Who You Are You are highly organized, balancing attention to detail with an understanding of the big picture. You move easily between coordinating departmental operations and driving major projects forward. You proactively track down information, recognize when decisions are needed, and either make them or secure them quickly. You can assess priorities, synthesize multiple inputs, and chart a clear path. You apply best practices and division goals to your decisions and explain them effectively. You remain productive amid uncertainty, finding clarity in ambiguity and identifying goals and next steps even when details are incomplete. You adapt to changing circumstances, maintain momentum, and approach challenges with a positive outlook. You communicate well with a wide range of stakeholders-including staff, students, and colleagues across the college-and you understand the nuances of each audience. You take initiative, anticipate needs, and support others without being asked. You work independently with minimal supervision while keeping others informed of your progress. You are detail-oriented, with strong interpersonal skills and the ability to hear and integrate multiple perspectives. You work effectively with people of diverse backgrounds and communication styles. You are a creative problem solver who looks beyond the obvious and challenges past assumptions. You communicate clearly with partners and document decisions, timelines, and outcomes. You are positive and flexible, able to shift direction and update processes to replicate successful changes. You consider the big picture and consider which stakeholders need to be involved. You communicate change effectively to broader audiences and synthesize information effectively. What You'll Do Serve as project management lead for admission, financial aid, creative, editorial, and web initiatives using Asana, Slate, and industry best practices. Manage intake meetings, translate briefs into project plans, schedule resources, prioritize tasks, and ensure deadlines are met. Play a critical role in department budget oversight. Create workback schedules and manage production timelines for communications, reports, video, events, committees, and recurring activities. Develop and maintain intake materials and documentation for recruiting, operations, marketing, events, and financial aid. Develop annual, monthly, and quarterly reports for constituents. Oversee content delivery timelines for Slate, websites, vendors, and partners. Guide internal teams on production processes to keep projects on time and aligned. Define project goals with leadership and cross-campus partners. Track project requests and consolidate stakeholder feedback. Lead content production across print, email, digital, video, events, annual reporting, constituent updates, and social media. Manage the admission budget: forecast expenses, process payments, oversee contracts, maintain compliance, and advise leadership. Coordinate vendor contracts, timelines, and feedback, especially for video production. Oversee office logistics, calendars, inboxes, equipment, and workflows. Document and maintain processes, training, team-building, and professional development. Lead and assess new initiatives, evaluating capacity and strategic impact. Develop training resources and an annual calendar to support project management practices. Lead and launch new projects and initiatives as assigned

Requirements

• 5 years of work experience in project management or an industry that requires planning, lesson planning, coordination, and execution

Responsibilities

• Serve as project management lead for admission, financial aid, creative, editorial, and web initiatives using Asana, Slate, and industry best practices.
• Manage intake meetings, translate briefs into project plans, schedule resources, prioritize tasks, and ensure deadlines are met.
• Play a critical role in department budget oversight.
• Create workback schedules and manage production timelines for communications, reports, video, events, committees, and recurring activities.
• Develop and maintain intake materials and documentation for recruiting, operations, marketing, events, and financial aid.
• Develop annual, monthly, and quarterly reports for constituents.
• Oversee content delivery timelines for Slate, websites, vendors, and partners.
• Guide internal teams on production processes to keep projects on time and aligned.
• Define project goals with leadership and cross-campus partners.
• Track project requests and consolidate stakeholder feedback.
• Lead content production across print, email, digital, video, events, annual reporting, constituent updates, and social media.
• Manage the admission budget: forecast expenses, process payments, oversee contracts, maintain compliance, and advise leadership.
• Coordinate vendor contracts, timelines, and feedback, especially for video production.
• Oversee office logistics, calendars, inboxes, equipment, and workflows.
• Document and maintain processes, training, team-building, and professional development.
• Lead and assess new initiatives, evaluating capacity and strategic impact.
• Develop training resources and an annual calendar to support project management practices.
• Lead and launch new projects and initiatives as assigned

Benefits

• comprehensive medical and dental insurance option for you (Reed pays 60% on medical and dental insurance premiums for your dependent)
• 403(b) retirement plan with 10% employer contribution (after one year of service)
• educational assistance for employees and their children
• 22 days of paid vacation
• paid holidays
• half-day Fridays in the summer
• many other campus amenities

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Industry: Educational Services
• Education Level: No Education Listed
• Number of Employees: 101-250 employees