Student Enrollment Coordinator

FLT Academy•Woods Cross, UT

About The Position

The Enrollment Coordinator is responsible for guiding students through the enrollment and scheduling process as they progress through their flight training. This role serves as a key liaison between students, instructors, examiners, and flight school leadership to ensure smooth transitions between ground courses, flight training phases, checkrides / EA-EOC's, and time-building activities. The ideal candidate is highly organized, detail-oriented, and comfortable coordinating multiple schedules in a fast-paced aviation environment.

Requirements

Strong organizational and time-management skills
Excellent written and verbal communication skills
Ability to manage multiple schedules and priorities simultaneously
Proficiency with scheduling software, spreadsheets, and databases
Customer-service mindset with professionalism and discretion

Nice To Haves

Prior experience in aviation, flight training, or education administration
Familiarity with FAA training structure, certifications, and terminology (Part 141/61)
Experience coordinating with external vendors or examiners
Background in scheduling, enrollment, or student services

Responsibilities

Enroll students into upcoming ground school courses based on training progress and availability
Track completion and grades, pass/fail, of student training
Communicate enrollment requirements, timelines, and expectations to students
Record accurate student training and enrollment expectations
Assign students to primary and secondary Certified Flight Instructors (CFIs) based on availability, training needs, aircraft type, and student progression
Coordinate instructor changes as needed and communicate updates clearly to all parties
Work closely with the Chief Flight Instructor for instructor assignments
Schedule practical test (checkride) appointments with Designated Pilot Examiners (DPEs), and/or in-house examiners
Notify students of details for their practical exam
Coordinate payments and aircraft for checkrides
Schedule and manage time-building hours for eligible students
Monitor schedule changes due to weather, aircraft availability, instructor changes, or student needs
Record amount of cancelled training sessions
Serve as a primary point of contact for students regarding enrollment, scheduling, and training logistics
Communicate effectively with CFIs, DPEs, and operations staff
Resolve scheduling conflicts and escalate issues, when necessary
Provide a high level of customer service to students and instructors
Maintain scheduling systems and student management software
Ensure compliance with FAA training requirements and school policies
Generate reports related to enrollment, instructor assignments, and checkride scheduling
Assist with other operational or administrative tasks as needed