Engineering/Environmental Assistant Admin - Columbus, NE

Archer Daniels Midland•Columbus, NE

4d•Onsite

About The Position

Engineering/Environmental Assistant Admin - Columbus, NE Summary: The Office Assistant provides general administrative and clerical support to ensure efficient daily office operations at the plant site. This role serves as a primary point of contact for employees, visitors, and vendors while assisting with routine office tasks and recordkeeping. Specific Job Duties Full range of administrative support for Engineering Department. Administrator for Columbus site CTS-Contractor Time System for four full time contracting companies, that includes set up, maintain and monitor contractor vendor profile and individual contractor profiles and submit adjustments as needed. Responsible for timecards approved in a timely manner along with approving timecard exceptions daily. Contractor Counts and Manpower Report by pulling CTS Contractor reports and Security contractor log swipes to compile average contractor manpower and total hours at CLM. Enter totals in Sphera Monthly Monitoring. Maintain year to date CLM Monthly Progress Report available in CLM AFE Project Planning Microsoft Teams Site App that is accessible to Columbus plant project managers for AFE spend tracking in order help deliver within AFE budget and to close project within target finish date to avoid AFE Dormancy. Responsible for tracking and submitting the request to capitalize and close. Requesting CIP for asset naming for CLM and 16F AFE’s. Part of AFE capitalization process includes submitting request to close POs’ that are received and invoiced. Track and submit AFD as needed quarterly or as needed by disposal. Assist with any individual Coupa receiving service receipts, PRPO writing and or Maximo PR/PO writing and or receiving as directed or needed. Order office supplies and maintain the office area Prepare forms, letters, reports, and other HR-related documents Serve as the front office contact for employees, visitors, and vendors Handle all uniforms for the plant Answer phones, respond to emails, and route questions to appropriate HR staff Assist with timekeeping corrections and basic attendance tracking prepare for inspections and audits ensure compliance with our daily air permit inspection requirements, running certain monthly reports, and numerous other items as requested Environmental Manager. Perform general clerical duties including filing, scanning, copying, and data entry for HR and Environmental departments. Other duties as assigned by management.

Requirements

High school diploma or equivalent required; Associate’s or Bachelor’s degree in a business or operations related field preferred, or equivalent on-the-job experience.
Ability to handle confidential information with professionalism
Excellent communication and interpersonal skills for working with cross functional teams.
High level of motivation and results-oriented way of working.
Proficient in MS Office Suite
Accuracy and thoroughness in recordkeeping.

Nice To Haves

Previous office or administrative experience preferred

Responsibilities

Full range of administrative support for Engineering Department.
Administrator for Columbus site CTS-Contractor Time System for four full time contracting companies, that includes set up, maintain and monitor contractor vendor profile and individual contractor profiles and submit adjustments as needed.
Responsible for timecards approved in a timely manner along with approving timecard exceptions daily.
Contractor Counts and Manpower Report by pulling CTS Contractor reports and Security contractor log swipes to compile average contractor manpower and total hours at CLM.
Enter totals in Sphera Monthly Monitoring.
Maintain year to date CLM Monthly Progress Report available in CLM AFE Project Planning Microsoft Teams Site App that is accessible to Columbus plant project managers for AFE spend tracking in order help deliver within AFE budget and to close project within target finish date to avoid AFE Dormancy.
Responsible for tracking and submitting the request to capitalize and close.
Requesting CIP for asset naming for CLM and 16F AFE’s.
Part of AFE capitalization process includes submitting request to close POs’ that are received and invoiced.
Track and submit AFD as needed quarterly or as needed by disposal.
Assist with any individual Coupa receiving service receipts, PRPO writing and or Maximo PR/PO writing and or receiving as directed or needed.
Order office supplies and maintain the office area
Prepare forms, letters, reports, and other HR-related documents
Serve as the front office contact for employees, visitors, and vendors
Handle all uniforms for the plant
Answer phones, respond to emails, and route questions to appropriate HR staff
Assist with timekeeping corrections and basic attendance tracking prepare for inspections and audits ensure compliance with our daily air permit inspection requirements, running certain monthly reports, and numerous other items as requested Environmental Manager.
Perform general clerical duties including filing, scanning, copying, and data entry for HR and Environmental departments.
Other duties as assigned by management.

Benefits

In addition to competitive pay, we support your diverse needs with a comprehensive total rewards package to enhance your well-being, including:
Physical wellness – medical/Rx, dental, vision and on-site wellness center access or gym reimbursement (as applicable).
Financial wellness – flexible spending accounts, health savings account, 401(k) with matching contributions and cash balance plan, discounted employee stock purchasing program, life insurance, disability, workers’ compensation, legal assistance, identity theft protection.
Mental and social wellness – Employee Assistance Program (EAP), Employee Resource Groups (ERGs) and Colleague Giving Programs (ADM Cares).
Additional benefits include:
Paid time off including paid holidays.
Adoption assistance and paid maternity and parental leave.
Tuition assistance.
Company-sponsored training and development resources, such as LinkedIn Learning, language training and mentoring programs.
Benefits may vary for bargained locations, confirm benefit eligibility with your recruiter.